Vacancy Announcement No:VA-023/2011
Post Title: National Administration Officer
Post Grade: National Officer (NOB)
Duty Station: Nairobi
Date of issue:06.10.2011
Contract type: Fixed Term (FT)
Closing date: 19.10.2011
Organizational background
The World Food Programme Somalia activities include food assistance relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.
This position is only open to qualified Kenyan nationals.Post Title: National Administration Officer
Post Grade: National Officer (NOB)
Duty Station: Nairobi
Date of issue:06.10.2011
Contract type: Fixed Term (FT)
Closing date: 19.10.2011
Organizational background
The World Food Programme Somalia activities include food assistance relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.
Female candidates are encouraged to apply.
Major Duties and Responsibilities:
Under the direct supervision of Finance and Admin Officer and overall supervision of the Deputy Country Director and Country Director, the incumbent will be responsible for the following duties:
- Evaluate
and monitor administrative services and recommend changes in policies,
systems and procedures to ensure services aligned with changing business
needs and objectives;
- Ensure
WFP’s administrative resources are fully and properly accounted for and
that internal control systems are adequate and functioning;
- Assess
expenditure in administration (office premises for the Country Office and
field offices, assets, travel, etc.) for previous years; estimate new
requirements and prepare budget plans for Administrative Services for both
Country Office and Area Office.
- Supervise
the administration of common premises to ensure efficiency in
cost-effectiveness and timeliness of operations and services;
- Assist
in the negotiation of contracts with vendors and service providers to
ensure cost-effective services and of quality and timely service;
- Undertake
the implementation of WFP official systems in the office pertaining to
Administration, protocol, entitlement and benefits upon Re-assignment.
- Brief
international personnel on general administrative matters pertaining to
residency;
- Supervise
the recording (inventory), disposal and transfer of office assets for office;
evaluate, on a regular basis, the inventory status and transactions in the
database; report anomalies and discrepancies for timely action;
- Draft
correspondence and internal procedural directives relating to
administrative matters;
- Contribute
to preparedness actions such as early warning, risk analysis and
contingency planning and make the necessary recommendations: Periodically
monitor the management of risk and report on any actions taken;
- Supervise
staff and train personnel as required;
- Perform
any other duties as may be required including some personnel and financial
management functions in small offices.
Education: University degree in business/public administration, engineering, or other fields related to office management and administration.
Experience: At least three years of postgraduate professional experience in administration and
management.
Knowledge: Training and/or experience utilizing computers, including word processing, spreadsheet and other standard WFP software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing administration.
Language: Fluency in both oral and written communication in English.
Desirable skills: Hands on experience in UN or NGO administrative management environments; level C in a second official WFP language.
Quoting standard WFP Somalia VA:
You need to apply on-line by completing the Personal History Form P11 available on the following link www.unon.org/docs/P11.doc
Quote the Vacancy Announcement No. and the job title on the Personal History Form P11.
Applications not clearly showing the VA No indicated above will not be considered.
E-mail: Somalia.Hr@wfp.org
For external applicants inside Somalia only, sealed envelope addressed to The Human Resources Officer, to be dropped at the reception of the nearest WFP office in Somalia.
For UN staff members the two latest appraisal forms MUST be attached.
Hand delivered applications are no longer accepted at the Nairobi office
Applications received later that the deadline will not be considered.
Only short listed candidates will be contacted
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.
