Mercy Corps works amid disasters, conflicts,
chronic poverty and instability to unleash the potential of people who can win
against impossible odds. Since 1979, Mercy Corps has provided $1 billion in
assistance to people in 82 nations.
Supported by headquarters offices in North America, Europe, and Asia, the agency's unified global programs employ 3,500 staff worldwide and reach 9 million people in more than 40 countries. Over the last five years, more than 90 percent of the agency's resources have been allocated directly to programs that help people in need.
Mercy Corps Kenya is currently responding to the drought by increasing access to affordable water in Wajir County, northeast Kenya.
The Emergency Drought Response in Northeastern, Kenya will provide immediate
emergency, rebuild the livelihoods of target communities and build the capacity
of local organizations involved in the implementation of the program.Supported by headquarters offices in North America, Europe, and Asia, the agency's unified global programs employ 3,500 staff worldwide and reach 9 million people in more than 40 countries. Over the last five years, more than 90 percent of the agency's resources have been allocated directly to programs that help people in need.
Mercy Corps Kenya is currently responding to the drought by increasing access to affordable water in Wajir County, northeast Kenya.
The proposed program integrates the principles of response to immediate needs, restoration of livelihoods, and capacity building for long-term recovery.
We are currently recruiting for qualified candidates to fill the following positions which will be based in Wajir. Candidates from Wajir are highly recommended to apply for the positions.
1) Human Resources / Administration Officer
General Position Summary:
Provide oversight to the management of human resources for Mercy Corps programming in Wajir, Northern Kenya; Assist in the achievement of MC program objectives with the facilitation of recruitment, remuneration and staff development issues in the Human Resource Development. Execute all functions of General Office Management
Essential Job Functions:
Human Resources
- Assist
MC management in Wajir in facilitating the smooth flowing of routine,
administrative work of the Mercy Corps office and program support
operations;
- Ensure
the smooth, uninterrupted implementation of all MC HR and administration
policies;
- Assist
management in facilitating the adherence to Mercy Corps administrative and
HR procedures and staff policies by support staff. Provide training and
guidance to support staff, as needed;
- Prepare,
update and track needed changes in staff files including employment
contracts, timesheets, leave system tracking, and other personnel matters
as required.
- Responsible
for tracking annual/sick leave days as per Mercy Corps Kenya policy.
Ensuring all leave days are reflected on the leave tracking sheet
- Maintain
appropriate records and ensure confidentiality regarding personnel
activities and personnel data including employment documentation,
evaluations, exit interviews and other relevant information. Periodically
audit and archive or destroy dated information, including employee and
applicant files, in accordance with national law.
- Coordinate
and participate in orientation of new staff with respect to HR policies
and procedures, including remuneration, benefits, and the organizational
“work ethic”.
- Coordinate
paperwork for temporary/service contracted employees in compliance with MC
polices & Kenyan Labour Laws
- Ensure
supervisors get monthly update on staff leave balance before they approve
any leave, where needed, monthly post leave balance so that staffs know
their accrued leave days.
- Collect
completed employee timesheets as per Mercy Corps policy, submit to finance
and retain copies in staff personal files.
- Conduct
himself/herself both professionally and personally in such a manner as to
bring credit to Mercy Corps and to not jeopardize its humanitarian
mission.
- In
consultation with Head of Office assist in providing Position Descriptions
to hiring of staff for recruitment of new positions;
- Assist
management in the day to day upholding of all MC procedures – in
particular, National Staff Polices and Recruitment Procedures;
- Adherence
to all MC policies and procedures as outlined in MC policies and procedure
manual
- Develop,
implement and administer department goals and objectives. Evaluate
departmental performance in relation to established goals and budget.
- Keep
abreast with current and changing HR-related laws, policies and “best
practices” to ensure that current and future personnel policies,
employment practices, and compensation packages are within Mercy corps
Policies as well as national laws.
- Implement
and evaluate the national staff Personnel Policies and Procedures Manual.
Recommend new or needed changes to existing personnel policies and
practices to senior management.
- Develop,
implement and administer effective human resource programs including
recruitment, orientation, performance evaluation, career development,
training, diversity training, risk management and safety programs.
- Conduct
wage and salary surveys, classify positions, create compensation ranges
and prepare position descriptions. Coordinate and monitor employee
compensation and benefit packages for aptness, equitability and
affordability, and to ensure consistency and equity within the
organization and appropriate comparability with peer organizations.
- Monitor
employee concerns, complaints, and counseling needs and coordinate
internal investigations and hearings with appropriate personnel and
management.
- Maintain
and report employee statistical data, as requested.
Office Management
- Ensure
all aspect of property management is taken care of in a timely fashion.
This includes but does not limit to maintaining adequate records of
property lease agreements, maintenance of all MC properties and utilities
in Wajir district. Ensure high standard functionality and general
cleanliness of MC properties.
- Establish
and maintain appropriate filing systems for office correspondence.
- Responsible
for maintaining supply of all admin documents and making them available
for all MC Nairobi staff;
- Responsible
for maintaining contact sheet for MC Wajir Office as well as the Constant
Companion (ensuring all contact details are updated and distributed to MC
staff and visitors upon request;
- Establish
and maintain appropriate filing systems for office correspondence.
- Responsible
for hotel and guest house booking reservations for both visiting staffs
and consultants.
- In
charge of managing, control, purchase of office supplies and monitor usage
- Ensure
all communication and office equipments are well-maintained and serviced
if required. Maintain copies of all utility and service providers’
invoices/records.
- Ensure
that the office is run in a professional and responsible manner including
hosting guests and general contact and liaison with outside agencies
- Serve
as focal point in IT related matters.
- Keep
updated records of general inventory of MC Wajir, this excludes the MC
Wajir assets by definition.
- Manage
and prepare tracking database for utility/rental bills for MC Wajir office
and ensure payments are done in a timely manner.
- Track
and maintain records of all official correspondence with outside actors,
such as local authorities, communities and landlords of properties.
Travel
- Make
all arrangements (air-tickets, lodging, food, transportation to and from
airport) to all MC staff, consultants and visitors for the Wajir district.
- Make
sure the hotel tracking system is always up-to-date and vendors get paid
in a timely manner.
- Orient
all Wajir staff on the travel policies of MC Kenya and any amendments
there may be.
- Maintain
records of Travel Approvals and related expenses.
- Conduct
himself/herself both professionally and personally in such a manner as to
bring credit to Mercy Corps and to not jeopardize its humanitarian
mission.
- Other
duties as assigned.
Supervisory Responsibility: Cleaner
Accountability
Reports Directly To: Head of Office
Works Directly With: MC Wajir Program and Operations Staff
Knowledge and Experience:
Accountability
Reports Directly To: Head of Office
Works Directly With: MC Wajir Program and Operations Staff
Knowledge and Experience:
- Education
at least (BA) or equivalent Diploma in Business Administration/Management
desirable
- Must
have a good command of English in both oral and writing skills
- Excellent
computer skills (outlook Express, Microsoft word, Excel)
- Ability
to Multitask and make decisions, experience in working effectively with
minimum supervision
- Thorough
understanding of office administration systems
- Good
understanding of Kenya Legal and Tax system
- Good
interpersonal skills, ability to multi-task and self manage
- Excellent
writing and communication skills
- Demonstrated
attention to detail, ability to follow procedures, meet deadlines and work
independently and cooperatively with team members
- Be
able to interact with partners and peers
Success Factors:
- Demonstrated
experience related to position responsibilities with emphasis on Human
Resources.
- Able
to work simultaneously on various tasks.
- Ability
to learn quickly, take initiative and be accountable for results
- Effective
time management skills including priority setting and responding to short
notice travel requests.
- Effective
interpersonal and communication skills including:
- Able
to work on weekends.
- Demonstrated
flexibility and creativity in planning and problem solving.
2) Water and Sanitation Engineer
General Position Summary:
The Water Engineer will organize all activities related to the implementation of water programs including infrastructure projects, from design to implementation, including logistics and monitoring.
Responsible for the identification, design, implementation, monitoring and reporting of all water supply and sanitation program activities and associated administrative tasks on the Emergency Drought Response in Northeastern, Kenya.
S/he will have to coordinate closely with the District Water Officers and ensure that all projects implemented are demand-driven and communities comply with MC requirements in terms of contribution. S/he will report to the Project Manager. S/he will have to show full adherence to MC security protocols.
Essential Job Functions:
General Position Summary:
The Water Engineer will organize all activities related to the implementation of water programs including infrastructure projects, from design to implementation, including logistics and monitoring.
Responsible for the identification, design, implementation, monitoring and reporting of all water supply and sanitation program activities and associated administrative tasks on the Emergency Drought Response in Northeastern, Kenya.
S/he will have to coordinate closely with the District Water Officers and ensure that all projects implemented are demand-driven and communities comply with MC requirements in terms of contribution. S/he will report to the Project Manager. S/he will have to show full adherence to MC security protocols.
Essential Job Functions:
- Develop
plans for the implementation of the MC/OFDA water and sanitation project
in the assigned district.
- Conduct
detailed water resource and infrastructure (Water and Sanitation) surveys,
identify needs and assist in rehabilitation design and implementation of
program
- Develop
and maintain good relationships and lines of communication with relevant
local authorities and communities, explaining MC’s role as an NGO and
liaising with them during all phases of the project.
- Ensuring
construction of projects in accordance with approved designs and training
of community members on proper operation and maintenance of the water
facilities
- Supervise
the procurement of any materials needed through a competitive and
transparent bidding process following the MC polices design for this
purpose and together with the warehouse manager ensures that they are
safely stored until they are use.
- Guarantee
community involvement at all phases of the project (identification,
design, implementation, and monitoring) to ensure the development of
community ownership for the projects.
- Promotion
of information on basic water hygiene and sanitation issues as well as
management and conservation practices.
- Provide
regular written and verbal reports to the Project Manager on
infrastructure development activity.
- Organizes
site-visits to the projects sites and hostess missions/consultants and
ensure timely and efficient monitoring and evaluation of project
activities
- Compile
project reports highlighting project impact against indicators and
contribute to field based reports to MC/or external donors
- Other
duties as assigned.
Supervisory Responsibility:
As delegated by Country Director and Project Manager for the purpose of carrying out work responsibilities.
Accountability
Reports Directly To: Program Manager
Based on input from all water and sanitation staff, complete monthly activity reports as per format provided, and ensure that all other staff under your direct supervision complete and submit their reports in a timely manner. Provide monthly reports on all financial matters.
Works Directly With:
Coordinate with the other program team to identify communities which are in need of support. Co-ordinates with Mercy Corps program staff, beneficiary populations, local government and implementing partners, as necessary.
Knowledge and Experience:
As delegated by Country Director and Project Manager for the purpose of carrying out work responsibilities.
Accountability
Reports Directly To: Program Manager
Based on input from all water and sanitation staff, complete monthly activity reports as per format provided, and ensure that all other staff under your direct supervision complete and submit their reports in a timely manner. Provide monthly reports on all financial matters.
Works Directly With:
Coordinate with the other program team to identify communities which are in need of support. Co-ordinates with Mercy Corps program staff, beneficiary populations, local government and implementing partners, as necessary.
Knowledge and Experience:
- A
Bsc Degree in Civil Engineering, Water Resources Management or related
field. At least 3-4 years experience in Water and Sanitation design and
implementation and Cash for Work (CfW) projects
- Social
mobilization experience preferred
- NGO
experience, including training and provision of technical support to partners/communities
- Flexibility;
ability to work as a team in a multicultural context
- Excellent
communication and interpersonal skills
- Having
report writing skills and communication skills.
- Strong
team building and management skills
Success Factors:
The successful candidate will be able carry on the vision of the WASH department; provide leadership and motivation; be able to train and capacity-build staff; ensure that projects are planned appropriately and delivered to a high quality.
3) Cleaner
Program/Department Summary:
The Administration department aims to provide excellent support to Program implementation in the greater Wajir district.
General Position Summary:
The cleaner is responsible for ensuring that the Mercy Corps office in Wajir and the Mercy Corps guest house are clean and tidy at all times. In addition, has to ensure that the necessary office and GH supplies are obtained in time.
Essential Job Functions:
The successful candidate will be able carry on the vision of the WASH department; provide leadership and motivation; be able to train and capacity-build staff; ensure that projects are planned appropriately and delivered to a high quality.
3) Cleaner
Program/Department Summary:
The Administration department aims to provide excellent support to Program implementation in the greater Wajir district.
General Position Summary:
The cleaner is responsible for ensuring that the Mercy Corps office in Wajir and the Mercy Corps guest house are clean and tidy at all times. In addition, has to ensure that the necessary office and GH supplies are obtained in time.
Essential Job Functions:
- Be
able to communicate effectively with other staff
- Maintain
the cleanness of the office, kitchen facilities and bathrooms; vacuuming,
dusting, sweeping, mopping the MC offices, furniture, equipments, etc
- Emptying
the bins
- Do
the laundry of office and guesthouses (curtains, sheets and kitchen towels
included)
- Identify
needed repairs in the house and premises - alert administration officer
for action;
- Be
available to help the HR/Admin officer to organize and plan for meetings
and gatherings.
- Conduct
himself/herself both professionally and personally in such a manner as to
bring credit to Mercy Corps and to not jeopardize its humanitarian mission
- Other
duties as assigned
Supervisory Responsibility: None
Accountability
Reports Directly To: HR/Administration Officer
Works Directly With: MC employees and visitors
Knowledge and Experience:
Accountability
Reports Directly To: HR/Administration Officer
Works Directly With: MC employees and visitors
Knowledge and Experience:
- Responsible,
trustworthy, punctual, clean and tidy.
- A
working knowledge of English is desired.
- Must
have initiative and work largely unsupervised.
Success Factors:
- High
standard of cleanliness
- Able
to verify risks of using household chemicals and kitchen appliances
Interested candidates who meet the above
required qualifications and experience should submit a cover letter, detailed
Curriculum Vitae (CV) listing three professional references (including a
current or/and previous supervisor) to hr@ke.mercycorps.org or delivered to
Mercy Corps office in Wajir, Airport Road (former VSF office) on or before 21
September, 2011 4.00 p.m.
Applicants must clearly indicate on the email subject the position that she/he is applying for i.e. “Application for the position of HR/Administration Officer”.
Applications without a subject heading will be disqualified.
Please do not attach any certificates.
Only qualified short-listed candidates will be contacted
Applicants must clearly indicate on the email subject the position that she/he is applying for i.e. “Application for the position of HR/Administration Officer”.
Applications without a subject heading will be disqualified.
Please do not attach any certificates.
Only qualified short-listed candidates will be contacted
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