New Kenya Co-operative Creameries Limited is
the leading Dairy Company in the Country re-known for its world class brands
that include KCC Butter, Ghee, Gold Crown, Safariland and Mala among others.
We are seeking to recruit dynamic and result driven person to fill the following positions:-
1. Industrial Relations Manager
Reporting to the Chief Manager, Human Resources & Administration, the Employee Relations Manager will be responsible for developing, directing and administering Labor Relations practices, procedures and activities in compliance with labour laws, applicable collective bargaining agreements and New KCC’s Policies and Procedures.
Key responsibilities
We are seeking to recruit dynamic and result driven person to fill the following positions:-
1. Industrial Relations Manager
Reporting to the Chief Manager, Human Resources & Administration, the Employee Relations Manager will be responsible for developing, directing and administering Labor Relations practices, procedures and activities in compliance with labour laws, applicable collective bargaining agreements and New KCC’s Policies and Procedures.
Key responsibilities
- Participates/assists
in negotiation of Collective Bargaining Agreements. Dialogues with
management and union representatives and is the focal point for industrial
relations activities in the company.
- Provide
guidance and recommendations to department managers and supervisors with
respect to employee relations.
- Investigate,
manage and control all the disciplinary and grievance mechanisms, as well
as participating in staff disciplinary committees as prosecutor,
grievance, counseling and appeal panels.
- Establishing
good relationships with relevant industry players, consult legal
practitioners and related government agencies and provide advices
accordingly and when necessary make recommendations on best practices
relating to managing court cases
- Responsible
for all Industrial Relation cases and communicates all the related
activities and movements to the management as and when required
- Carry
out all tasks following corporate guidelines and procedures and ensure
full compliance to statutory regulations and company code of conduct
- Assist
in review of existing policies, procedures, guidelines and proposed
changes if required for the improvement on the overall Industrial
Relations policies and procedures
- Handle
union issues including participation in meetings/talks, organizing
collective bargaining’s with the most effective manner for the employees
and employers
- Assists
in the recruitment process
Minimum Qualifications & competencies
- A
University degree in Industrial relations/Public Administration/Social
Sciences/ Business Administration/ Law/Commerce, with a bias in Human
Resource Management
- Has
at least 7 years hands-on responsibility and experience in the
employee/industrial relations preferably in a senior position in a FMCG
company.
- Excellent
knowledge of Kenyan Labor Laws and a good understanding of the best
practices in the industry
- Experience
in a computerized HR Management Information System
- Excellent
knowledge of Collective Bargaining Agreements (CBA)
- Pleasant,
results oriented, hardworking, persuasive individual with excellent
inter-personal and communication skills who is able to think
strategically, and effectively present ideas in an organized manner
- Must
be 35 years and above
2. Training & Development Manager
Reporting to the Chief Manager, Human Resources & Administration, the training and Development Manager is responsible for developing strategies, policies and work processes that will enhance staff knowledge, attitude, understanding, values and practical skills in task accomplishment.
Minimum Qualifications & competencies
Reporting to the Chief Manager, Human Resources & Administration, the training and Development Manager is responsible for developing strategies, policies and work processes that will enhance staff knowledge, attitude, understanding, values and practical skills in task accomplishment.
Minimum Qualifications & competencies
- Analyzing
employee training needs in conjunction with Departmental and Functional
heads to be in line with career progression plans and staff advancement
- Liaison
with Training providers develop and deliver soft skills and technical
training programs for employees which effectively meet the needs of the
organization
- Monitor
& Evaluate training programs conducted
- Liaising
with Directorate of Industrial training, Ministry of Labour and Human
resource development training consultants and other regulatory bodies to
ensure business compliance on training requirements
- Control
the cost of planned training programmes within Budget.
- Maintain
an accurate database of training records
- Manage
Performance Contracting and ensure managers conduct a minimum of one
performance review for each employee annually
- Responsible
for developing and maintaining employee recognition programs
- Be
the focal point in the entry, processing, and generation of employee
reports from the Human Resources information system and manual personnel
files
- Develop
and implement an induction plan for new joiners
- Manage
employee turnover, conducts exit interviews to determine reasons behind
resignations.
- Conduct
Job analysis & Job evaluation as and when needed
- Review
and update job descriptions
- Assist
in Recruitment
Minimum Qualifications & competencies
- A
University degree in Social Science/Education or other business related
field
- Post
graduate Diploma in Human resource management
- Has
at least 7 years proven and significant work experience in a training
department within a large organization preferably in a FMCG company.
- Certificate
in Training of trainers
- Strong
leadership, analytical and organizational skills, demonstrated by ability
to work both independently and within a team
- Has
experience in a computerized HR Management Information System
- Excellent
communication skills (oral and written) with unusual abilities in report
writing skills.
3. PA to MD/ Executive Assistant
Reporting to the Managing Director, the PA will provide high-level administrative support to the CEO & MD by conducting research, preparing executive reports, handling information requests, and performing other clerical functions.
Key responsibilities
Reporting to the Managing Director, the PA will provide high-level administrative support to the CEO & MD by conducting research, preparing executive reports, handling information requests, and performing other clerical functions.
Key responsibilities
- Manage
and maintain Chief Executive Officer & MDs’ schedules by highlighting
critical activities and keeping the MD informed of the same
- Be
responsible for heavy calendar management, requiring interaction with both
internal and external executives to coordinate a variety of complex
executive meetings and activities
- Perform
standard office procedures such as appointments, processing mails,
answering the telephone and ordering supplies
- Prepare
reports, memos, letters, and other documents, as requested by the MD
- Read
and analyze incoming memos, submissions, and reports to determine their
significance and plan their distribution
- Greet
visitors and determine whether they should be given access to the MD
- Prepare
responses to correspondence containing routine inquiries
- Provide
detailed support for the MD & CEO including the preparation and
sometimes the presentation of reports, research and development,
assessments and compliance and some travel, as well as managing diary and
general procedures.
- Prioritize
and manage multiple projects/assignments simultaneously, and follow
through on issues in a timely manner
- Maintain
proper filing of records to facilitate an up to date filing system for
speedy and efficient retrieval of documents within the MDs office.
- Co-ordinate
meetings such as management meetings, board meetings and any other
meetings involving the CEO.
- Act
as a link between the CEO and the HODS on various issues in terms of
facilitating communication on arising areas of concern.
Minimum Qualifications & competencies
- Bachelors
degree in secretarial studies/Business Administration
- Basic
research or economics qualification
- Diploma/certificate
in PR or customer service
- 5+
years experience supporting at the executive level
- Knowledge
of administrative and clerical procedures and systems such as managing
files and records, transcription, designing forms, and other office
procedures
- Excellent
oral & written communication skills
- Excellent
people skills and ability to interact freely and professionally
- Proficiency
with office computer applications and ability to write clear executive
reports and present on behalf of the MD in his absence.
- Ability
to prepare business plans and other board papers / reports
- Well
developed planning and organizing skills
- Time
management skills and attention to detail
- Demonstrated
supervisory skills
- Pleasant,
honest & Confidential person
3. Archivist
Reporting to Chief Manager, Human Resources & Administration, the Archivist will be responsible for Management of Archives of the Company to ensure proper retrieval and maintenance of the records.
Key responsibilities
Reporting to Chief Manager, Human Resources & Administration, the Archivist will be responsible for Management of Archives of the Company to ensure proper retrieval and maintenance of the records.
Key responsibilities
- Develop
and implement records management policies & procedures
- Develop
records classification system; undertake records appraisal; draft records
retention and disposal schedules; develop a back-up system for documents;
liaise with Manager ICT for electronic back-up of documents and ensure
completeness and integrity of all files and documents.
- Prepare
and ensure compliance to company file plan within New KCC archives
- Maintain
an effective Archives database to ensure accessibility to the information
- Properly
appraise, arrange and describe records to ensure efficient access to and
retrieval of archival records, irrespective of format.
- Take
the necessary precautions to protect the archives with appropriate fire,
climate and access control equipment to ensure business continuity in case
of disaster.
- Maintain
an effective and well organized archive by filing new records and removing
redundant records
- Benchmark
with similar organisations to ensure a high standard of work and best
practice.
Minimum Qualifications & competencies
- Must
have a minimum of Diploma in Archives and Record Management or its
equivalent from recognized institution.
- Must
have worked in similar position for at least 3 years.
- Aged
between 25 -35 years.
- Well
developed computer & report writing skills.
- Experience
in Record keeping and indexing.
- Excellent
communication and good interpersonal skills.
- Should
be a person of high integrity.
The Chief Manager, Human Resource & Administration
New Kenya Cooperative Creameries Limited
P.O Box 30131-00100,
Nairobi.
Those who do not hear from us after four weeks of closing date should consider their applications unsuccessful.
Canvassing either direct or indirectly will lead to automatic disqualification.
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