World Concern Development Organization, a
Christian humanitarian relief and development organization wishes to recruit a HR Assistant for the Nairobi Regional Office.
This is a one year renewable contract based on performance, funding, etc.
This is a one year renewable contract based on performance, funding, etc.
Purpose: To support the Human Resource functions of the Africa Area office and its projects.
The incumbent is responsible for staff training coordination in order to build Africa region staff capacity in areas of skills that are relevant to the vision, mission and values of World Concern.
Responsibilities:
- Processing
and tracking leave application forms/balances for all staff
- Coordination
and creation of orientation schedules for new staff/interns
- Prepare
monthly payroll for staff deployed in Kenya, Somalia and Sudan.
- In
liaison with the Finance department, monitor and ensure prompt monthly
returns on NSSF,NHIF PAYE and HELB loan repayments
- Draft
routine correspondence and initiate process for the preparation of all
staff support documentation (visas, identification cards, bank accounts
etc.)
- Check
and maintain personnel files for all staff, ensuring all documentation is
complete; maintain confidential personnel information
- Collect
and maintain information on commercial, private and inter agency training
schedules and institutions (Course schedules, curricula and cost)
- Conduct
research and propose competitive external training programs that meet the
organization’s developmental and service delivery objectives.
- Cultivate
strong, professional relationships with external training skill resource
people, who would conduct scheduled staff training.
- Ensure
that all training facilities and equipment are well maintained.
- Update
on regular basis staff medical lists for Nairobi Hospital, General
Accident, SDA dental clinic and Staff Emergency Contact list
- Organize
all applications, reference checking and recommendations for employment
including candidates documentation
- Respond
to routine/records human resource queries from staff
- Manage
and update staff salary and benefits database, seniority schedule etc.
- Assist
with the development, communication and implementation of staff policies
and procedures, including the employee manual, employee contracts and
other related documents
- Create
and monthly distribute time sheets to all staff
- Organize
the establishment of consistent maintenance of personnel records and
archiving both electronically and manually
- Manage
the Pension fund records, membership and monitor updates from RBA
- Ensure
that staff members suffering from illness receive “get well” cards,
Birthday and anniversary wishes cards.
Minimum skills, education and experience
required:
- Bachelors
Degree in Business Administration/Social sciences or Diploma in Business
Management and/or Human Resource Management with relevant experience.
- 2-3
years experience in Human Resource field in a humanitarian organization
- Excellent
interpersonal and communication skills in a multicultural environment
- Excellent
Computer skills in Microsoft Word, Excel, Power point, Access etc.
- Working
knowledge of Kenyan tax and labour laws
- Ability
to work quickly under pressure and independently
- Flexible
working style, being able to adapt to needs and demands without
difficulty, strong ability to multi-task and attention to detail is a MUST
- Demonstrates
servant leadership, compassion, integrity and the ability to address and
resolve conflicts
- Excellent
command of written and spoken languages – English, French and Kiswahili
Working Conditions/Environment
- Position
at times requires long hours in a demanding environment
- Multi-ethnic
and multi-cultural environment
- Moderate
travels to the project areas.
Application process closes on Thursday 22nd September, 2011.
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.