Pact is an International Non Governmental
Organization that facilitates institutional development of civil society
organizations (CSOs) through capacity building and partnerships.
As a development organization focusing on
capacity building, we are committed to building the capacity of local
organizations, networks and coalitions.
Pact is seeking competent persons to fill the
following position:
Position: Human Resources Officer
Platform: Pact Programs
Platform: Pact Programs
Supervises: None
Location: Nairobi
Work
Schedule: Full time as per the
Pact, Inc. Kenya regular work hours
Benefits: In accordance with Pact, Inc. Kenya’s policies
Benefits: In accordance with Pact, Inc. Kenya’s policies
Job
Purpose
Reporting to the Finance Manager, the HR
Officer will be based in Nairobi and will ensure the overall delivery of
quality
services to Pact, Inc. Kenya staff as regards personnel planning and administration, including maintaining a thorough
knowledge of Pact, Inc. Kenya personnel policies and ensuring employee adherence to such policies.
services to Pact, Inc. Kenya staff as regards personnel planning and administration, including maintaining a thorough
knowledge of Pact, Inc. Kenya personnel policies and ensuring employee adherence to such policies.
Key
Responsibilities
The main roles and responsibilities of the HR Officer will
include but not be limited to the following:
Recruitment
and Staff Development
§ Manage all staff recruitment processes including, position
posting, advertising, short‐listing and
selection, background checks, hiring
§ Provide advice to recruiting managers to ensure alignment to
Pact, Inc. policies and local labor laws.
§ Organize and conduct induction training sessions for all new
employees well as management of staff exits
§ Responsible for continuous staff training and development
plans i.e. assessing staff training needs and schedule trainings in
coordination with staff supervisors and work activities.
§ Organize and monitor external training organizations for
specialist training programs
Employee
Benefits Administration
§ Manage employee benefit plans/programs e.g. Pension schemes,
Staff Medical schemes, Group Life schemes, Group Personal Accidents schemes,
etc.
§ Manage all insurance schemes’ benefits contracts and assure
high quality coverage for all Pact, Inc. Kenya staff.
§ Salary and benefits administration, including; management of
all statutory deductions and act as the focal point for any issues arising
§ Maintain up to date records of all employee benefits
§ Administer the organizations pay policy and ensure it
reflects market best practices
Employee
Services
§ Coordinate staff welfare activities including periodic
teambuilding events
§ Responsible for confidential management of employee and
personnel records
§ Maintain staff time sheets and leave records
§ Manage contract end dates and ensure staff appraisal is
completed for contract renewal
§ Prepare and manage consultant agreements
§ Responsible for employee guidance and counseling as and when
required
§ Provide useful and accurate staff data for job evaluation
process and reward models
§ Manage the disciplinary processes in concert with relevant
manager and in accordance with the set guidelines
§ Manage Human Resources Information System, including HR
files, to ensure accurate and timely availability of information and management
reports
Facilitate
review of HR Policies and practices
§ Implement operational policies, which are consistent with
good practices, and conform to national and regional legislation as well as
Kenya Statutory requirements.
§ Participate in organizational policy review process and
making recommendations as appropriate
§ Ensuring Pact Kenya is in compliance with all labor laws, and
minimize legal exposure
General
Support services
§ Work as a team member, seeking solutions and sharing
successes.
§ Represent the interest of Pact Kenya to various internal and
external parties providing information and expertise relating to HR and
Administration issues
§ HR planning and monitoring of external developments that
impact on HR matters including trends and keeping management posted on the
same.
§ Liaise with other NGOs on HR matters attending HR personnel
network meetings and reporting back to management on meeting outcomes.
§ Review Pact, Inc. HR related data and share the same with
Pact Inc. management, propose solutions to potential conflicts.
Qualifications,
Experience, Skills
§ Bachelors degree in Social sciences, Business Management,
Administration or Human Resource management
§ Postgraduate diploma or higher diploma in Human Resource
Management
§ Masters degree in Human Resources Management will be an added
advantage
§ At least 5 years experience in Human Resources Development in
a complex work environment
§ High sense of integrity, confidentiality and initiate sound
judgment of HR practices
§ Should be a team player, positive change manager and result‐oriented personality
§ Strong interpersonal skills and ability to communicate
clearly, coupled with ability to influence, advise, and train on human resource
issues
§ Excellent computer skills and experience working with payroll
systems
Disclaimer: This
job description summarizes the responsibilities assigned to the position;
however it does not contain an all‐inclusive list of responsibilities. Periodically, employee(s)
will be required to follow any other job‐related instructions and to perform any other job‐related duties requested by their supervisor and/or Pact, Inc. Kenya. This
document does not create an employment contract, implied or otherwise.
Employment at Pact, Inc. Kenya is a “voluntary at‐will” relationship. This job description may change from time
to time.
Applicants
must submit:
(1) A cover letter of introduction explaining
how they meet the above criteria;
(2) A detailed and current CV;
(3) Contact information for 3 referees; and
(4) Indicate current remuneration package.
Please submit your applications electronically
to kenyahr@pactafrica.org,
or to
The Country Director,
Pact, Inc. Kenya Country Program
P.O. Box 76390-00508
Nairobi, Kenya.
Kindly indicate clearly on the envelope, or in
the subject field if electronically submitted the position you are applying
for.
Deadline for applications submission is 4 pm
Monday 5th, September 2011.
Pact is an equal opportunity employer.
Only candidates short-listed for interviews
will be contacted.You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.
