VTTI operates a network of bulk petroleum
Terminals in eleven countries across five continents. As a result of its
ongoing continued growth, VTTI has expanded its operations to Kenya.
VTTI Kenya is completing its state of the art Terminal in Mombasa and will soon be operational.
Applications are invited from qualified and experienced Kenyan citizens for the following positions at our state of the art Petroleum Terminal in Kipevu, Mombasa:
Accounts Assistant
Location: VTTI, Kenya
Job Description
Responsible for processing of payments for supplied goods and services and the
administration of staff payroll and benefits contribution. VTTI Kenya is completing its state of the art Terminal in Mombasa and will soon be operational.
Applications are invited from qualified and experienced Kenyan citizens for the following positions at our state of the art Petroleum Terminal in Kipevu, Mombasa:
Accounts Assistant
Location: VTTI, Kenya
Job Description
Organisational Position: Reports to the Finance and Administration Manager.
Result Areas
Payment processing
Ensures the timely and accurate payment for services and goods received;
- Receives
and reviews invoices from vendors, matches supporting documents and
obtains approvals from the appropriate managers for payment approval by
the Finance Manager.
- Posts
approved invoice payments and reconciles subsidiary ledger to General
Ledger.
- Processes
all payments on the Straight to Bank platform and posts in Tomcat.
- Ensures
monthly reconciliation of supplier statements.
- Prepares
VAT and WHT returns, filing and payments on approval by Finance Manager.
- Reviews
bank statements, verifies entries and posts interest and bank charges.
- Closes
out bank reconciliation items.
Staff payroll processing
Responsible for administration of staff payroll and benefits contribution;
Responsible for administration of staff payroll and benefits contribution;
- Processes
payroll salaries, benefits deductions and makes remittances upon approval
by Finance Manager.
- Ensures
timely remittance of monthly salaries, contributions and statutory
deductions.
- Ensures
compliance with PAYE, NHIF, NSSF regulations including filing of returns.
- In
consultation with HR officer, reconciles monthly Health Insurance
statements for approval by Finance Manager.
- In
consultation with HR officer, prepares required payroll report and
provides specifics to Finance Manager for monthly reporting.
General payments administrations
- Manages
petty cash fund in line with policy and approved processes.
- Reviews
other supplier invoices for payment approval and invoicing.
Records and Documentation
Responsible for the maintenance of Accounts Payable records and confidential employee documentation;
Responsible for the maintenance of Accounts Payable records and confidential employee documentation;
- Payroll
deductions and benefits contributions.
- Supplier
payment records; Quotations, Purchase orders and Payments.
- Petty
cash disbursement details.
Reports, communication and social interaction
Maintains functional contact with the Finance Manager and has regular contact with department managers and staff within VTTI Kenya;
Maintains functional contact with the Finance Manager and has regular contact with department managers and staff within VTTI Kenya;
- Interaction
and communication with management and employees in a confidential manner.
- Interaction
and communication with vendors regarding payments.
- Interaction
and correspondence with colleagues at VTTI headquarters in Rotterdam.
- Monthly
HR Reporting for local office and corporate office.
- Accounts
Payable reports to Finance Manager.
Performance Indicators
- Timeliness
and accuracy of salary and benefits payments
- Compliance
with statutory requirements for payroll PAYE, NSSF & NHIF.
- Compliance
with requirements for VAT and WHT.
- Outstanding
reconciliation items with suppliers.
- Outstanding
reconciliation items with the bank(s).
- quality
and timeliness of the various reports
- quality
and timeliness of the various payments
- level
of order and structure in files (financial archive)
- level
of control and timely notification of cash flow position
- Petty
cash control.
Qualifications & Experience
- University
Graduate, Commerce, Accounting, Finance or Business Administration
- CPA
qualification.
- Minimum
3 years experience in a results focussed, multi cultural, commercial
environment which includes an accounting role and application of IFRS;
- Working
experience of a business management system and proficiency in MS Excel.
- Payroll
processing for not less than 20 employees.
- Preparation
and filing of VAT, Withholding Tax, PAYE, NSSF and NHIF returns.
Competencies
- Social
empathy and ability to engage across all levels of the organisation.
- High
level of integrity.
- Service
orientated.
- Good
judgement and discretion.
- Good
communications and negotiating skills.
- Good
understanding of Accounting principles
- Thorough
and attentive to detail
- Orderly
and structured
- Planning
and organisation capability.
For the above vacancy, kindly send your CV to
hr@mtt.vtti.com
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.