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Programme Management Officer Job in Nairobi Kenya (KShs 164K)

Vacancy Number: REF: PMO/SLF/06/11
Department: Sustainable Livestock Futures (SLF)
Location: Nairobi, Kenya
Duration: 2-year contract renewable
Starting salary: KES is 164,000 per month
The International Livestock Research Institute (ILRI) works at the crossroads of livestock and poverty, bringing high-quality livestock science, communications and capacity building to bear on poverty reduction and sustainable development.
ILRI is one of 15 centres supported by the Consultative Group on International Agricultural Research (CGIAR). ILRI has campuses in Kenya (headquarters) and Ethiopia, with other offices located in other regions of Africa (Mali, Mozambique, Nigeria) as well as in South Asia (India, Sri Lanka), Southeast Asia (Laos, Thailand, Vietnam) and East Asia (China).
ILRI seeks to recruit a dynamic and competent Programme Management Officer to work within the Sustainable Livestock Futures Group and the CGIAR Climate Change Agriculture and Food Security Programme. The person will work closely with various ILRI departments and Units (Finance & Administration, HR, ICT, Resource Mobilization, Intellectual Property, etc).
1) Budgets and Accounting
·         Preparation of budgets and grant applications
·         Management of Grants and Sub-Grants
·         Monthly and quarterly budget and expense monitoring
·         Preparation of financial reports and;
·         Working with the finance department to ensure that all financial reports prepared conform to ILRI and donor guidelines
2) Research Management
·         Reviewing and drafting documents (e.g. concept papers, proposals and reports) to check conformity to agreed templates and donor requirements
·         Maintaining  a tracking system to monitor project milestones and status of deliverables and providing reports of these to project leaders
·         Preparing periodic reports to program leaders on resource mobilization and staff time allocation, as required
3) Support program communication
·         Coordinating presentations for annual reports, annual planning meeting, internal/external reviews and maintain databases of projects, collaborators and donors
·         Preparing and maintaining program web pages on internet and intranet; Facilitating links with other communication functions at ILRI
·         Organizing /co-ordinating workshops/conferences
4) Office Management
·         Development of efficient filing systems and databases for print and electronic files/documents
·         Provide oversight on data archive for Projects
·         Oversee contracting of consultants and letters of agreements with partners
·         Oversee the management  and procurement of assets assigned to the programs
·         Master’s degree (MPA, MBA, MSc.) and a Bachelor’s degree in a relevant field (e.g. Economics, Business Administration, Management, Commerce)
·         At least 2 years of relevant work experience respectively.
·         CPA 11 or ACCA Level 1 qualification
·         Extensive experience in financial management and budgeting for complex, multi-donor projects and programs.
·         Strong leadership, interpersonal and team building skills.
·         Demonstrated ability to work independently and within a team setting
·         Attention to detail.
·         Excellent verbal and written communication skills.
·         Experience in a multicultural work environment
Terms of appointment: This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus and is open to Kenyan nationals only.  The position is on a 2-year contract renewable subject to satisfactory performance and availability of funding.
Job level and salary: This position is job level 3A and starting salary is KES is 164,000 per month. This is exclusive of other benefits provided within ILRI’s National Recruited Staff Scheme.
Applications: Applicants addressed to the Human Resources Director, a cover letter, curriculum vitae and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience should be emailed to: by 17 June 2011.
The position title and reference number “PROGRAMME MANAGEMENT OFFICER-PMO/SLF/06/11” should be clearly marked on the subject line of the email applications. Only short listed candidates will be contacted.
To find more about ILRI, visit our Website at
ILRI is an equal opportunity employer.

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