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Program Assistant Job in Nairobi Kenya (KES 95,833)

Vacancy Number: PA/CCAFS/06/11
Department: CCAFS East Africa Regional office
Location: Nairobi, Kenya
Duration: 2-year renewable contract
Climate Change, Agriculture, Food Security (CCAFS) seeks to recruit a highly competent and dynamic Program Assistant for its Regional Program in East Africa.
The CGIAR Research Program on Climate Change, Agriculture and Food Security (CCAFS) is a 10-year research initiative launched by the Consultative Group on International Agricultural Research (CGIAR) and the Earth System Science Partnership (ESSP).
The CCAFS program seeks to overcome the threats to agriculture and food security in a changing climate, exploring new ways of helping vulnerable rural communities adjust to global changes in climate.
The CCAFS East Africa Regional office is hosted at the International Livestock Research Institute (ILRI).
The CCAFS Program Assistant will be part of a small Program Management Team and will in particular involve in ensuring that adequate program projects, financial and administrative systems are established and maintained. He/she will be responsible for providing technical backstopping to the overall Program management.
The CCAFS Program Assistant will report to the Regional Program Leader. This position will be based at the International Livestock Research Institute (ILRI) Headquarters in Nairobi but it may require frequent travel throughout the Eastern Africa region.
·         Provide administrative backstopping to the overall Program management;
·         Support in organizing CCAFS events and workshops;
·         Assist in developing and maintaining a filing system and data base for managing CCAFS Program documentation, including concept notes, project proposals, project agreements, etc;
·         Manage the data archive for the CCAFS program and its regional partners;
·         Establish and maintain a key partner contacts data base and email list server, including all Principal Investigators, Project team members, and other partner stakeholders;
·         Support in establishing and keeping up to date a  resource mobilization list of key contacts;
·         Assist the Regional Program Leader in the preparation of competitive Calls for Concept notes and managing of the review process, full proposal development, approval and contractual agreements;
·         Assist the Regional Program Leader in the monitoring and evaluation of CCAFS Projects, including monitoring of milestones and in the preparation of regular technical and financial reports;
·         Manage public awareness events with the media, linked with events such as the CCAFS regional partner meetings;
·         Provide other administrative and financial support to the Regional Program Leader and the Administration as requested;
·         Manage procurement and logistics services for the CCAFS E.A Regional Office;
·         Carry out other duties as requested by the Regional Program Leader.
·         Bachelors degree in Business Administration or a related field.
·         Post graduate training in Communications would be an added advantage.
·         Minimum 3 years related work experience.
·         Computer skills, including familiarity with Microsoft Office and communications tools; e.g. Adobe Illustrator, Adobe Photoshop.
·         Excellent communication skills; written and verbal communication in English, including web based communications; knowledge of other languages an advantage;
·         Administrative and financial management skills for project monitoring and program management;
·         Excellent interpersonal skills, ability to work within a multicultural environment.
·         Team building capability.
·         Capacity to take initiative and demonstrate good judgment.
·         Superior multi-tasking skills with the ability to coordinate, prioritize and organize workload, meet deadlines and work under pressure with minimal supervision.
Terms of appointment: This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus and is open to Kenyan nationals only. The position is on a 2-year renewable contract subject to satisfactory performance and availability of funding.
Job level and salary : This position is job Grade 2C, with a starting gross salary of KES 95,833 per month. This is exclusive of other benefits provided by ILRI.
The International Livestock Research Institute (ILRI) works at the crossroads of livestock and poverty, bringing high-quality livestock science, communications and capacity building to bear on poverty reduction and sustainable development.
ILRI is one of 15 centres supported by the Consultative Group on International Agricultural Research (CGIAR). ILRI has campuses in Kenya (headquarters) and Ethiopia, with other offices located in other regions of Africa (Mali, Mozambique, Nigeria) as well as in South Asia (India, Sri Lanka), Southeast Asia (Laos, Thailand, Vietnam) and East Asia (China).
To find out more about ILRI, visit our website at
Applications addressed to the Human Resources Director, a cover letter, curriculum vitae and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience should be emailed to: by 17 June 2011.
The position title and reference number “CCAFS PROGRAM ASSISTANT:PA/CCAFS/06/11” must be clearly indicated on the email subject line of the email application. Due to the high volume of applicants that we receive, we regret but only online applications will be considered and only short listed candidates will be contacted.

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