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Operations Administrative Assistant Job Vacancy

Our client is a leading professional cleaning and allied services company in the hospitality industry. They seek to recruit a focused, self driven professional of high integrity in the Operations department. The following position is vacant.

This is meant to build capacity as a result of their business expansion nationwide.

Overall Objective of this Position: 

Provide administrative support to the Operations Department

Duration: 3 month contract; could lead into a full time position depending on performance.

  • Maintaining head of operation calendar
  • Receiving telephone calls, enquiries and requests, and handling them when appropriate
  • Producing documents, briefing papers, reports and presentations;
  • Dealing with incoming emails (internal or external), faxes and post, often corresponding on behalf of the head of operations on consultation.
  • Maintaining office and operations systems, including data management, filing, etc.
  • Arranging meetings, taking minutes and keeping notes.
  • Preparing and following up interdepartmental requests and responses
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
  • Liaise with all the teams doing one-off jobs to find out if they are through with scheduled work for collection and inform the HR office.
  • Any other duties as given by Management.
Key Performance Indicators (KPI’S) 
  • Head of operations calendar efficiently managed
  • Efficiently and effectively managing telephone calls, enquiries and requests.
  • Timely production of quality documents, briefs, reports and presentations
  • Timely handling of emails , faxes and mails
  • Efficient data management and filling
  • Timely distribution of meeting materials and preparation of minutes
  • Timely preparation and follow up of interdepartmental requests and responses.
  • Generally having and effective running administrative operations department.
  • Ensure report on all one-off teams is received by the HR office by 3.30pm and crew is picked without delays
Job specification (Education, Professional Training, Skills, Experience)

  • O- Level with a minimum of C+
  • A Diploma in Business related course
Professional Training:
  • Advanced training in secretarial studies from a recognized institution
  • Good Interpersonal Skills
  • Effective communication skills
  • Time management skills
  • Excellent organization skills
  • Excellent computer skills
Work Experience:
  • Have worked in a similar position or administration for a minimum of 3 years.
Person Specification:
  • Work with minimal supervision.
  • Able to work under pressure
  • Able to work across the functions or departments

A monthly salary ranging between Kshs 20-25,000/= commensurate with experience. 

If you meet the above criteria, and would like to be a part of the team, please send an application with a detailed C.V stating your experience, qualifications, current remuneration, list of at least 3 referees, day-time telephone numbers and email address to :- on or before Friday, May 6th, 2011.

Only short listed candidates will be acknowledged

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