Our client is a leading professional cleaning and allied services company in the hospitality industry. They seek to recruit a focused, self driven professional of high integrity in the Operations department. The following position is vacant.
This is meant to build capacity as a result of their business expansion nationwide.
Overall Objective of this Position:
Provide administrative support to the Operations Department
Duration: 3 month contract; could lead into a full time position depending on performance.This is meant to build capacity as a result of their business expansion nationwide.
Overall Objective of this Position:
Provide administrative support to the Operations Department
Duties/Responsibilities
- Maintaining head of operation calendar
- Receiving telephone calls, enquiries and requests, and handling them when appropriate
- Producing documents, briefing papers, reports and presentations;
- Dealing with incoming emails (internal or external), faxes and post, often corresponding on behalf of the head of operations on consultation.
- Maintaining office and operations systems, including data management, filing, etc.
- Arranging meetings, taking minutes and keeping notes.
- Preparing and following up interdepartmental requests and responses
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
- Liaise with all the teams doing one-off jobs to find out if they are through with scheduled work for collection and inform the HR office.
- Any other duties as given by Management.
Key Performance Indicators (KPI’S)
- Head of operations calendar efficiently managed
- Efficiently and effectively managing telephone calls, enquiries and requests.
- Timely production of quality documents, briefs, reports and presentations
- Timely handling of emails , faxes and mails
- Efficient data management and filling
- Timely distribution of meeting materials and preparation of minutes
- Timely preparation and follow up of interdepartmental requests and responses.
- Generally having and effective running administrative operations department.
- Ensure report on all one-off teams is received by the HR office by 3.30pm and crew is picked without delays
Job specification (Education, Professional Training, Skills, Experience)
Education:
Education:
- O- Level with a minimum of C+
- A Diploma in Business related course
Professional Training:
- Advanced training in secretarial studies from a recognized institution
Skills:
- Good Interpersonal Skills
- Effective communication skills
- Time management skills
- Excellent organization skills
- Excellent computer skills
Work Experience:
- Have worked in a similar position or administration for a minimum of 3 years.
Person Specification:
- Work with minimal supervision.
- Able to work under pressure
- Able to work across the functions or departments
A monthly salary ranging between Kshs 20-25,000/= commensurate with experience.
If you meet the above criteria, and would like to be a part of the team, please send an application with a detailed C.V stating your experience, qualifications, current remuneration, list of at least 3 referees, day-time telephone numbers and email address to :- jobs@truenorthcareermap.com on or before Friday, May 6th, 2011.
Only short listed candidates will be acknowledged
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