Position Required: Administration Team Leader
Location: Nairobi
Key Responsibilities:
1. Financial
· Responsible for preparation of annual budget for admin team and ensure adherence
· Management of Company utilities within budget and reporting of variances whilst looking for innovative ways to minimize expenses
2. Customer
· Liaise closely with other departments to understand their admin needs and provide appropriate solutions
· Liaise with tenants and ensure that the facilities provided are in good working condition and are satisfied with the services rendered
3. Processes
1/ Company Secretarial & legal compliance
· Meetings coordination and filing of minutes
· Preparation of board resolutions
· Maintenance of statutory books( Register of members, register of transfers, Register of director & Secretary, Register of debenture holders, debentures, mortgages and charges, Minute book, share transfer deeds and share certificate books)
· Preparation of notices and agenda for general meetings
· Registration of ordinary and special resolutions
2/ Insurance Management
· Responsible for general insurance correspondence
· Coordination of annual risk surveys with the insurance provider to ensure that risk areas are identified and appropriate insurance covers taken
· Conduct regular market surveys and negotiate with insurance providers for competitive market insurance rates
· General management of insurance policies, issuance of KG number plates and COMESA yellow cards
3/ Management of outsourced services
· Closely liaising with supplier to ensure service level agreement terms are met and company is getting value for money for services rendered
· Liaising with the Insurance providers, reporting accidents and incidences as well as following up on claims
4/ Licences & Land Taxes
· Ensuring that all licences ( Trade licences, advertising licenses , vehicle branding license and OSHA) and land rates are fully paid for on time to the relevant government bodies
5/ General management of the archives
· Ensure that archived documents are safe and easy to retrieve when required
6/ Supplier Management
· Vetting suppliers and closely monitoring services rendered and goods provided as well as regularly reviewing supplier list to ensure that the company gets value for money.
7/ Administration
· Disposal of company assets as per the laid down guidelines
· Management of the switchboard to ensure it is professionally manned in line “THE CLIENT” way
· Responsible for ensuring that company utility bills are paid in a timely manner and that staff entitled to cell phone allowances receive airtime in a timely manner as per company policy
· Custodian of Company seal, agreements/contracts, title deeds, company spare keys, vehicle log books and staff security documents for loans guaranteed by the company
8/ Premises Management
· Maintenance of company premises and ensure that repairs are done in a timely and professional manner
· Management of “THE CLIENT” Kenya Foundation houses; closely liaise with agent to ensure that rents paid are market rates and tenants pay as per lease agreements
4. People
· Motivate and provide leadership to admin team
Key Qualifications:
· Degree in a Business related discipline
· Certified Public Secretary – CPS(K)
· Knowledge of procurement – (C.I.P.S)
· At least five years management experience in a commercial business setting
· Excellent communication & Interpersonal Skills
· Good analytical and negotiating skills
Salary & Benefits: 180,000/- 250,000/-
Deadline: 20th of May 2011
Applications:
Please send an up to date CV, stating your current salary, accompanied by at least 3 referee telephone numbers/email addresses to:
Sue@summitrecruitment-kenya.com
Summit recruitment & Training, Rhino House, Karen Road, Karen
Only short listed candidates will be contacted.
Please indicate in your email which position you are interested in.
Only applicants submitting their current salary will be considered.
Only applicants who are successful will be contacted.
Please do not apply if you do not meet the requirements of the job.You can now click on this link www.careerstom.com to visit our career centre for a more incisive advice from experts.
