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Finance and Administration Manager Job in Nairobi Kenya

Location: Nairobi

Firm Service: Consulting

Reference Code: KE - 47592

Type of Position:Full-time

Job Description

 Finance and Administration (F&A) Manager, based in Nairobi, Kenya, will manage day to day financial, human resources, and office operations for the Project and will work with the HMIS department of the Ministry of Medical Services on financial management. 

The F&A Manager will report to the Chief of Party and work closely with the home office team to make sure that the program finances and operations are integrated effectively between the field and home offices. Key roles and responsibilities of this position are listed below.

Financial Management Responsibilities
  • Set up and manage all project financial and accounting systems and standard operating procedures
  • Respond to USAID requirements for quarterly financial forecasts and reports
  • Monitor budget, prepare and manage monthly financial statements and forecasts, and maintain rolling cash flow projection, including bills payable. Ensure all project and subcontractor expenses are in line with USG and Deloitte rules and regulations
  • Stay up-to-date with current financial regulations, including tax liabilities
  • Establish, document, and communicate project time and expense reporting, finance, and accounting policies, procedures and standards in alignment with Deloitte and USAID rules and regulations
  • Oversee and manage the project fund chain, including but not limited to requesting funds from home office, balancing the local Imprest account, establishing petty cash funds, making payments from petty cash, making payments via check or wire transfer, verifying the documentation substantiating payouts, recording all financial transactions in Imprest, etc.
  • Track component expenditures per USAID funding sources
  • Analyze burn rate against the planned work plan numbers in collaboration with the COP
  • Oversee the Imprest Report Package preparation monthly for home office submission
Technical Assistance Responsibilities
  • Contribute to the development/adaptation of a capacity assessment tool to identify strengths and capacity building needs of government counterparts.
  • Work with government counterparts, Deloitte home office staff, and the Project Team to develop a comprehensive capacity building approach that addresses financial and HR capacity building needs integrated with other capacity needs.
  • Work with the Project Team and government counterparts to facilitate a capacity assessment and develop a capacity building action plan.
  • Coordinate planning, delivery, and evaluation of capacity building events and targeted technical assistance in finance and HR workforce planning to government counterparts to meet capacity gaps identified in the assessment.
  • Monitor government's progress and ensure counterparts are meeting planned benchmarks and progressing towards capacity building objectives.
  • Support government counterparts in the implementation of new systems, tools, policies and processes as appropriate. Support the change management processes with government leaders
Procurement Oversight Responsibilities
  • Ensure Deloitte Consulting LLP and USAID procurement guidelines are followed strictly. Submit approval requests to Deloitte Consulting LLP home office as required by contract, drafting Negotiations Memoranda for project management per Deloitte Consulting LLP rules.
  • Track, document, and report procurement approval documentation
  • Oversee the filing and monthly distribution to USAID of all Deloitte Consulting LLP and USAID required procurement approval documents
HR and Staff Supervision Responsibilities
  • Complete personnel time and expense reports accurately and timely
  • Review supervised staff compliance with time and expense policies and procedures, including timely and accurate Time & Expense submissions
  • Review supervised staff performance against their stated job descriptions in concert with the home office Program Manager. 
  • Conduct annual performance reviews of all direct supervisees; contribute to the performance review of other project staff as requested.
  • Support human resource management activities in collaboration with the home office Project Manager and the Chief of Party, including confidential maintenance of all personnel files and development of HR templates, tools, processes, and policies, as necessary.
  • Minimum 7-10 years experience working with public institution accounting and financial management systems.
  • Proficiency in Microsoft Office (Excel, PowerPoint,Word) programs required. 
  • Experience with major accounting software systems required.
  • A Masters degree in any of the following fields: accounting, business administration, health services management or public administration with concentration in financial management. CPA or its equivalent is preferred.
  • Demonstrated financial management, accounting, planning and communication skills.
  • Experience working with senior levels of government, policy makers, executives, and senior managers to achieve established goals and lasting results.
  • Proven ability to mentor, motivate, and work as part of a team.
  • English proficiency required.
If qualified please submit CV to and

To be considered your application must be received by 27 April 2011

Only short-listed candidates will be contacted.

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