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Finance Administrator Job in Kenya - Kenya Episcopal Conference

Purpose of the Post

The position exists to oversee the Finance administration for KEC.

It will provide strategic financial management and fund development for all the KEC Institutions and assist the Dioceses and Affiliated institutions to enhance their financial management and fund development capability for the KEC Institutions so as to ensure optimal institutional development.

Duties and Responsibilities

Finance Management 
  • To prepare master schedule of reports

  • To streamline budget templates
  • To develop strategy for effective finance management for KEC
  • To develop strategy for managing and monitoring KEC funds
  • To ensure financial strategy, planning, monitoring, management and reporting policies at the KEC and affiliated institutions are in line with the KEC guidelines
  • To develop strategy for effective finance management for KEC
  • To build finance management capacity of dioceses and KEC Institutions
  • Contribute to planning, development and execution of strategy
Institutional Development
  • To support KEC-Catholic Secretariat to implement necessary institutional, financial, and management changes proposed by the commissions/departments and institutions to ensure the availability of funds
  • To support KEC- Catholic Secretariat to implement the medium term and long term strategic plan
  • To develop suitable policy interventions for encouraging donor participation in KEC– Catholic Secretariat projects
  • To develop strategies and processes for Monitoring & Evaluation of all KEC- Catholic Secretariat and KEC institutions funds
  • To develop and implement a Capacity Building Program for the staff in conjunction with the Human Resources Manager
  • Consolidate and develop the KEC-Catholic Secretariat funder database (regular updating of database, building personal and close relationships with funders; personal monitoring of funder strategies and calls for proposals)
  • In liaison with the P R & Communication Manager, to target the right forums for funding requests and marketing
  • Write and follow up proposals and funding requests
  • Support and supervise participation of co-ordinators in writing up proposals
  • Responsible for reporting to funders according to terms agreed in contracts
  • Create and maintain an archive of all communication with funders
  • To build personal and close relations with funding organizations
Capital Development
  • Ensure implementation of the deliberations agreed upon by the Capital Development & Investment Committee
  • Pursue investment opportunities
  • Advise KEC on available property and carry out cost benefit analysis of acquisition of such property by KEC and its associated institutions
  • Provide assistance to the Finance administrator in cash management administration
  • Monitor, analyze, and interpret investment portfolio performance evaluation reports to make recommendations to the Secretary General on changes to investment policy
  • Ensure lease agreements are prepared for all the tenants
  • Ensure renting and upkeep of the properties is done within the government regulations
  • Ensure that the payment of taxes and bills for the property is made within the required timelines
  • Ensure that land leases renewals and payment of land rents are up to date
  • Ensure full occupancy of the properties so that the property yields rent consistently
  • Ensure monthly collection of rents
  • Has a Masters Degree in Business Administration
  • A bachelor’s degree in Commerce or a related field
  • A minimum of CPA (K) professional qualification will be an added advantage
  • Excellent MS Excel and MS Word skills
  • Minimum of 7 years working experience
  • Able to work under minimum supervision
  • Has good interpersonal and communication skills
  • Excellent written and oral communications skills in English
  • Group facilitation skills an added advantage
Performance Indicators
  • Extent of carrying out duties and responsibility above.
Personal Traits
  • Is a practicing Catholic, with good recommendation from own Parish Priest
  • Has a deep rooted call to promote the good of marriage and family values
  • Is a committed family person
  • Be a person of high moral and social integrity
  • Is self motivated
  • A team player
  • Is able to serve all people/families of all social standing
Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800

Only shortlisted candidates will be contacted

Our recruitment procedures shall be followed.
Send in your application by: Tue, Feb 15, 2011

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