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Pathfinder International / USAID APHIAplus Coast Project Jobs in Kenya

Pathfinder International is an international non-profit organization that is dedicated to supporting high-quality comprehensive reproductive health services in Kenya.

Pathfinder International is the lead partner of APHIAplus project in Zone 2, Nairobi and Coast provinces. APHIAplus is a five-year project award from USAID for comprehensive health service delivery project to provide sustainable, integrated, quality health services resulting in improved health outcomes.

APHIAplus project will become effective from January 2011 and will work closely with the Government of Kenya, non-governmental and for profit sectors to strengthen health care services throughout these provinces.

We are currently seeking highly talented and hard-working individuals to be a part of dynamic teams committed to improving the lives of men, women and children.

Finance Management Specialist

Reporting to the Provincial Director, the Finance Management Specialist will ensure project financial planning and management, in compliance with USAID regulations and Pathfinder procedures and policy.

S/he will lead budget development and implementation, and oversee administration, accounting, grants management and financial reporting. The role will also be responsible for developing and managing sub agreements, assuring consultancy contracts and payments, and submitting regular accounting reports.


  • Bachelors’ Degree in Business Administration or Commerce.
  • Professional qualification in CPA (K)
  • Applied skills in developing and managing large budgets
  • Eight years work experience in accounting or auditing, four of which should be in an international NGO
  • Experience with U. S. government contracts and good working knowledge of US federal/ USAID rules and regulations is desirable for this role
  • Excellent interpersonal and communication skills
  • Strong leadership and management skills

The Accountant works in conjunction with the Finance Management Specialist in all areas of financial accounting, budget preparation, management and monitoring including special projects essential to the finance function.

Job Requirements
  • A degree in financial accounting from a recognized university or CPA III/ ACCA level III.
  • Minimum five years experience in a similar position in a large and busy international NGO.
  • Experience with U. S. government contracts and good working knowledge of US federal/ USAID rules and regulations.
  • Knowledge of ACCPAC will be an added advantage.
  • Excellent computer skills particularly with advanced hands on experience on different types of spread sheets and various automated accounting systems.
  • Ability to work well with people from diverse cultures and communicate effectively.
  • Ability to work independently and as part of a team.
Accounts Assistants 
(3 Positions)
 Mombasa; Voi; Malindi

The Accounts assistants will be responsible for maintaining the office cash book and prepare monthly bank reconciliations; cheques and ensure their disbursement; receive and bank organizational funds. S/he will undertake timely filing of payment vouchers and fill out monthly statutory returns for payments.

Job Requirements
  • Professional accounting qualification of CPA II or ACCA level II.
  • Three years experience in a similar position in a large and busy international NGO.
  • Experience with US government contracts and good working knowledge of USAID rules and regulations is preferred.
  • Ability to organize time, manage a variety of tasks simultaneously and resolve routine problems independently
  • Excellent computer skills, particularly with advanced hands-on experience with different types of spreadsheets and various automated accounting systems.
Grants Officer

The Grants Officer is responsible for sub-grant financial administration and compliance as well as programmatic guidance and support. This includes review of new sub-grant proposals, processing of sub-grant agreements and subsequent modifications, monitoring financial and programmatic aspects of the sub-grant during the sub-award period, and closing of the sub-award.

The Grants Officer is responsible for coordinating the efforts of program, technical and financial staff to ensure an efficient administrative process and quality documentation.

Job Requirements
  • Degree in Accounting, Finance, or Business Administration or CPA (K).
  • Minimum four years experience in a non-profit environment, preferably international.
  • Knowledge of U.S. government grant-making rules and regulations.
  • Knowledge of HIV and OVC programming principles.
  • Excellent organizational skills, detail-oriented and high degree of accuracy; strong analytical skills and sound judgment.
  • Ability to work independently and as a member of a team.
  • Willingness to travel extensively within coast province
Service Delivery Coordinators (4)
 Mombasa; Voi; Malindi; Lamu

The Service Delivery Coordinators will plan and coordinate project activities at the health centers and other project catchments areas in collaboration with other stakeholders to ensure successful implementation and monitoring of the project.

This will involve working closely with and providing technical assistance to DHMT and other health facility teams; support health education activities in both the health facility and community; monitor project activities to ensure successful implementation. Prepare monthly and quarterly reports of all activities.

Job Requirements
  • Minimum diploma in nursing or clinical medicine. A degree will be an added advantage
  • At least five years hands-on experience in the field of HIV and AIDS or one and more of the following: reproductive health, family planning, TB, MNCH and youth friendly services
  • Demonstrated collaborative approach including working with Government officials with good negotiation skills, diplomacy and tact
  • Good community mobilization skills with Training of Trainer skills
  • Good interpersonal and communication skills
  • Ability to work effectively in a team and support others in their work.
  • Excellent computer skills in Microsoft Excel, Word, PowerPoint, internet etc
Office Manager

The role of the Office Manager is to ensure smooth and efficient operations of all the administrative, logistical and human resources matters relating to the province.

S/he will ensure that office facilities are adequately and efficiently utilized to support the activities of the province while adhering to USAID and pathfinder international policies and guidelines.

The role will be responsible for all procurement; fleet management; coordination of all security issues plus management and supervision of administration staff.

Job Requirements
  • Degree in Business administration or related field.
  • Five years experience in administration, preferably in an international non-governmental organization
  • Excellent working knowledge of US federal/ USAID rules and regulations is desirable for this role
  • Strong computer and organizational skills
  • Excellent communication and interpersonal skills and the ability to relate to people of different nationalities and backgrounds.
  • Ability to work independently and with minimum supervision
  • Initiative and ability to work independently and develop solutions to problems
Drivers (3)
Location: Mombasa; Malindi; Lamu

Reporting to the Office Manger the drivers will provide transport for authorised personnel for official business and different organization activities. The role involves performing daily routine checks for company vehicles, minor repairs; arranging for vehicle service and keeping updated
records of car movement.

The job holder will assist the Office Manager with advice, sourcing and verification of motor vehicle maintenance during procurement process including other office purchases/supplies, mail delivery and banking services.

Job Requirements
  • Secondary level education.
  • Possess a valid drivers license and certificate of good conduct
  • Basic Auto Mechanic skills
  • At least 5 years of driving experience preferably in an international nongovernmental organization
  • A good command of the English language.
  • Ability to take initiative and be proactive.
Office Assistants (4)
 Mombasa; Lamu; Malindi

The role of the Office Assistant is to ensure that the office cleanliness is maintained at all times; manage the office kitchen and support the administration department with messaging, filing, typing, faxing and photocopying.

The role may be called upon to temporary relieve the receptionist during short absences.

Job Requirements
  • Minimum O – Level education
  • Proficiency in spoken English and Kiswahili
  • Two years experience in a similar role
  • Good communication skills
  • Ability to work independently and with minimum supervision.

Reporting to the Office Manager the receptionist will be responsible for managing the switchboard and office reception by ensuring that the reception area is well maintained and kept orderly and that technical telephone problems are reported promptly.

S/he will coordinate the booking of conference/meeting rooms and receive, circulate and send out general mail and ensure that incoming mail is circulated to the right staff.

Job Requirements
  • Diploma in business administration/front office management or its equivalent
  • At least three years experience in a similar or related role
  • Ability to communicate fluently in English and Kiswahili languages.
  • Previous experience in switchboard management
  • Able to deal with a fair amount of pressure and working with minimum supervision.
  • Excellent interpersonal and communication skills and able to work with people of different nationalities, cultures and backgrounds
  • Computer literacy in basic Microsoft applications will be an added advantage.
Data Officers (3)
 Mombasa; Voi

Reporting to the Monitoring and Evaluation Specialist and working closely with the Data Manager the Data Officer is responsible for ensuring quality in collection, cleaning and entry of community and health facility data into the project databases, and collation of training reports.

Job Requirements
  • Diploma in Health Records & Information Technology (Preference for training in Medical Records)
  • Four years relevant work experience in an international NGO preferably in HIV/AIDS sector.
  • Solid experience in data quality exercises and data entry.
  • Proficiency in Microsoft Office suite.
  • Training and capacity building skills.
  • Ability to meet strict deadlines and work independently.
  • Good working knowledge with Excel, SPSS, or other statistical programs or PEPFAR databases is preferred for this role.
Human Resources Coordinator

Reporting to the Human Resources Manager and based in the Nairobi office, the Human Resources Coordinator will provide functional and/or technical support of the day-to-day operations of the human resources function.

This will include HRIS, recruitment, leave and staff medical management, staff welfare and performance management.

The role will contribute to the accomplishment of Human Resource practices and objectives; support the organisation deliver its mandate through its people by cultivating the development of a performance driven culture and driving people in order to improve quality of their performance and meet the organisation’s objectives as a whole.

Job Requirement
  • Degree in Business Administration, Human Resources Management or equivalent
  • Higher Diploma in Human Resources Management will be an added advantage
  • Minimum of 3 years undertaking generalist functions of Human Resources
  • Excellent computer skills with good MS Office knowledge
  • Excellent communication and interpersonal skills
  • Able to work independently and exhibit high level of confidentiality
  • Excellent organizational skills.
  • Good database management skills
Applications including cover letter, CV, references and salary history should be sent to: indicating clearly the position and location you are applying for.

Deadline for applications is 5th January 2011.

Please note that only short-listed candidates will be contacted.

Pathfinder is an equal opportunity employer

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