UHAI EASHRI Programme Support Officer Job Vacancy in Kenya

Akiba Uhaki Foundation -The Human Rights and Social Justice Fund; on behalf of the East African Sexual Health Rights Initiative (UHAI-EASHRI), wishes to recruit a suitable candidate for the position of:

Programme Support Officer (PSO)

Overall Aim: The Programme Support Officer (PSO) will work under the overall supervision of the Programme Director, and the PSO will assist with overseeing the coordination of all UHAI-EASHRI Programmes.

Responsibilities:
  • Provide day to day support to the Programmes Department while ensuring good lines of communication between the different members of the Programme Department
  • Assist in and contribute towards the preparation and review of draft and final project reports in particular, but not limited to:

  1. Summary, monthly and quarterly internal reports
  2. Donor reports
  3. Board programme reports
  • Assist in the coordination and development of quality donor proposals through interalia ensuring collaboration between Programme Staff, Finance and other Administration Departments.
  • Assist in the pre and post grant award-processing actions
  • Assist in the design, documentation and use of due diligence assessment processes for grantees
  • Assist in the preparation of the annual budgets and programmatic plans
  • Assist in the implementation of the Capacity Building Programme
  • Advice the organization on media, communications and publications strategy and tactics.
  • In cooperation with the Programme staff, develop content and assist in refining publication concepts and revising early drafts of publications and other printed materials.
  • Provide English to French and vice-versa translation and interpretation services to staff
  • Support the administrative management of all projects including following up as needed within logistics, finance and human resources
  • Ensure data entry and retrieval, as well as inputting data into the existing databases, scanning and storing work papers electronically and in hard copy
  • Create and maintain templates for programmes’ use
  • Assist in the planning of meetings, conferences and travel arrangements
  • Assist in the maintenance of the UHAI website
  • Provide administrative assistance to the Programmes department as necessary.
Qualifications, Experience and Competencies
  • Education: A degree in communication, law, social sciences, or public policy is preferred.
  • People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train staff.
  • Communication skills: Well developed written and oral communication skills; ability to communicate clearly and sensitively with internal and external stakeholders. This includes effective negotiation and representation skills.
  • Integrity: Works with trustworthiness and integrity and has a clear commitment to the principles of human rights and social justice.
  • Demonstrates knowledge of and commitment to human rights approaches to promoting sexual health and rights especially in the areas of sexual minority health and rights and public health best practices.
  • Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, short deadlines and quick changing environments.
  • Work Style: Is well planned and organized even within a tense working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.
  • Capacity to manage several tasks simultaneously, be flexible and be willing to assume a range of unanticipated assignments.
  • IT skills: Experience working on Linux based operating systems and Open Office software will be an advantage.
  • Linguistic Skills: Should have excellent written and spoken English and French. Proficiency in Kiswahili will be an added advantage.
  • Demonstrable experience in programme work such as programme reporting, donor reporting, and information management will be an added advantage.
  • Ability to maintain confidentiality.
Interested candidates are invited to address their applications, giving a current detailed CV with three references, day time telephone number and a three paragraph motivational statement explaining how well suited they are for the position.

The applications should be sent to:

The Recruitment Team
Akiba Uhaki Foundation
P.O Box 27611-00100
Nairobi.

Email: info@akibauhaki.org

All applications must be received not later than Monday December 6, 2010. UHAI-EASHRI and Akiba Uhaki Foundation are Equal Opportunity Employers, and therefore all are encouraged to apply.

In the spirit of regional integration, applicants from other countries of the East African region (Uganda, Tanzania, Rwanda and Burundi) are encouraged to apply as well.

Only short-listed candidates will be contacted.

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