Compensation and Benefit Payroll Specialist

Reports to: Compensation & Benefits (C&B) Manager

Main Accountabilities:

C&B/Payroll Specialist Role
  • Collate and prepare accurate inputs, deductions/calculations for monthly payroll processing.
  • Accurate & timely preparation of the monthly payment vouchers for Statutories (NSSF, NHIF, Union Dues, PAYE, SACCO payments, Pension, HELB, etc) and ensure timely submission to relevant authorities.
  • Prepare and organize the Annual, Quarterly & Monthly Income Tax Returns reports and ensure timely submission to KRA i.e. (P9’s, P10, P10a, etc).
  • Computations of Final Dues Payments.
  • Manage the payroll run reports to compare payroll paid from one month to the next, and explain the differences based on changes which occurred during the months.
  • Monthly Headcounts, Basic & Gross pay analysis reports, Deductions, etc. (Total Salary Costs)

  • Manage & maintain the Pension database, Medical deductions, Loan recoveries & reconciliation, Sacco, etc for payroll processing.
  • Review the reconciliation of the payroll bank account and work with the Finance & Control to reconcile all other payroll related balance sheet accounts and resolve any issues arising
  • Work with all EAR payroll service providers to ensure that all transactions are approved and processed efficiently and ensure validity before payment.
  • Prepare the necessary payment vouchers for payroll expenses and other payroll related items (Consultancy and Audit Fees).
  • Review the reconciliation of the payroll bank account and work with the Finance & Control to reconcile all other payroll related salary accounts.
  • Review all payroll related payment requests and also make monthly accruals (Annual leave, Sick Leave, Bonus & other benefits) timely, accurately and in accordance with NAS.
  • Month -to- month (YTD) payroll cost analysis.
  • Assist in the preparation of payroll - Service Level Agreements and Contracts with the EAR, & country office service providers.
  • Administer & facilitate GLOBE Implementation and processes for Payroll, Compensation & Benefits Module.
Audit and Tax Role
  • Ensure that all payroll related taxes are properly computed and remitted to the tax authorities on a timely basis
  • Provide the relevant payroll reconciliation and other payroll related reports for audit purposes
  • Work with internal and external auditors to ensure that payroll audits are conducted efficiently and that recommendations and comments are implemented
Compensation & Benefits Role
  • Prepares salary and benefits statistics for different stakeholders in the region
  • Point of contact with Salary Survey Providers to ensure reliable market data collection
  • Conduct Bonus calculation and pay-outs for regular & separated employees
  • Support the C&B Manager on the markets implementation of the annual processes (Review of ABS, Reference Salary, STB, LTI)
  • Can hold position on acting capacity for C&B Manager as and when required.
Qualifications & Experience
  • Bachelor’s Degree either in Sociology or Commerce
  • 1-2 years relevant experience in HR Remuneration/managing payroll
  • Medium C&B Knowledge
  • Hands-on experience in GLOBE SAP HR & Payroll system (added advantage)
  • Experience in HR and C&B KPI measurements
  • Employment law & labor regulations
  • Solid PC / MS Office skills
Please send your current C.V to mycv@myjobseye.com Indicate the position applied for on the Email subject line.

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