Job Description – Program Manager Position

Our client is looking for a suitable candidate to fill the position of a Program Manager.

The main duties and responsibilities include:
  • The Manager assists the Training Director in the planning and management of the Programme.
  • He/She ensures the smooth running of Programmes by ensuring that students are admitted according to the agreed criteria, monitoring the progress of teaching at host universities and the SFSE.
  • The position is also responsible for ensuring that funds to students and universities are disbursed in time and organizing the review of the curriculum.
Primary Duties/Responsibilities

Programme Planning
  • Assists in the preparation of programme funding proposals to donors.
  • Prepares the initial draft of the annual Programme of Work and Budget and periodic revisions to the PWB.

  • Monitors programme expenditures in accordance with approved annual budgets
  • Prepares periodic donor and management reports
  • Prepares periodic projections of expenditures as may be required by funders of the Programme.
  • Estimates intake and output of students over the medium and longer term.
  • Monitoring and Evaluation to ensure that the program outputs and outcomes are met.
  • Conducts periodic monitoring visits for the purposes of programme planning and management
  • Ensures that the organization’s policies, procedures and processes pertaining to the programme’s operations are adhered with
  • Undertake periodic performance assessment of staff based on set work objectives
Programme Management
  • Monitoring the admission of students and processing scholarships to the students
  • Monitoring the progress of teaching of the programmes at host universities and at the JSFSE
  • Overseeing curriculum development and its periodic review
  • Monitoring the disbursement of funds to the universities and students
  • Preparing annual and other reports on the programmes implementation
  • Attending and participating in management and other meetings of the secretariat
  • Advises the Training Director on all matters relating to the management and cost effectiveness of the programme
  • Verifies all financial reports
  • Coordinates and supervises as appropriate the activities any part-time staff or consultants engaged for the programme
  • Signing letters of scholarship offers to students once consultations and collective decisions have been made
  • Prepares all donor reports both narrative and financial.
  • Ensures that all collaborating universities adhere to the policies and procedures for the organization’s grant management and accounting.
  • Verifies payments before approval by Director of Training
  • Conducts periodic monitoring visits for the purposes of programme planning and management
  • Manages the processing of the PhD thesis Research award applications.
Academic Board
  • Serves as Secretary to the Academic Board
  • Serves as Secretary to its Sub-Committees, Panels and Working Groups and arranges for the their meetings
  • Ensures efficient servicing of the activities of the Academic Board and its sub-Committees
  • Prepares reports for the Academic Board and its Sub-Committee meetings.
Shared Facility for Specialization and Electives
  • Coordinates the administrative aspects of the SFSE including the preparation of courses, reproduction of teaching materials, and engagement of lecturers and examination of students for the Programme.
  • Manages and coordinates the activities of the staff directly involved in the Facility with particular reference to the teaching facilities, accommodation, transport and subsistence for the Programme.
  • Verifies SFSE related advances and all payments.
  • Ensures that SFE advances are accounted for on a timely basis.
Education/qualifications: PhD in Agricultural Economics

Experience:
 At least 5 years experience in Project Management and Administration

Duration:
 3 year term

Please send your CV and remuneration details to: theleadrecruiter@gmail.com

Only shortlisted candidates will be contacted.

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