African Union Commission Bilingual Secretary Job

Post Title: Bilingual Secretary
 Grade: GSA4
Duty Station: Addis Ababa Duration: 12 Months Immediate Supervisor: Head, PSD Finance Division
Purpose of the Job: perform secretarial and office administrative/management duties for the Division.
Major Duties and Responsibilities
The major duties and responsibilities of the Bilingual Secretary are as follows:
  • Type and proof read documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors;
  • Receive and draft responses to routine correspondences for the signature of the supervisors;
  • Receive guests/visitors/staff and provide them with basic information on relevant issues and procedures;
  • Maintain a proper filing and recording system for all incoming and outgoing mail and documents;
  • Answer and screen telephone calls/E-mail messages and ensure follow up with supervisors and partners;
  • Keep an up to date diary of appointments for supervisors and other senior staff of the division;

  • Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
  • Provide day to day routine administrative services to various work units of the PSD finance division;
  • Perform reception services;
  • Perform any other relevant duty/responsibility assigned.
Educational Qualifications and Work Experience
  • A minimum of five (5) ordinary level credits or equivalent (including a credit in one of the AU working languages) plus an advance certificate in Secretarial Studies.
  • A higher qualification will be an added advantage;
  • Excellent secretarial and office management skills;
  • A minimum of 5 years of relevant secretarial experience in a Government, public sector or international organisation.
Other Relevant Skills:
  • Excellent interpersonal and communication skills;
  • Good knowledge of the workings of international organisations;
  • Capacity to work under pressure and in a multicultural environment;
  • Excellent computer literacy;
  • Good planning and organisational skills
Language Requirement: Proficiency in two of the African Union working languages. Knowledge of two or more of the other working languages would be an added advantage.
Age Requirement: Candidates must preferably be between 30 and 45 years old
Gender Mainstreaming: The AU is an equal opportunity employer and qualified women are strongly encouraged to apply
Remuneration:
The salary attached to the position is an annual lump-sum of US$ 41,050.86 inclusive of all allowances for  internationally recruited staff, and US$ 16,767.00 inclusive of all allowances for locally recruited staff.
Applications must be received not later than 17 June 2010 and should be addressed to:
Director of Administration and Human Resource Development,
African Union Commission,
Roosevelt Street,
P.O. Box 3243,
Addis Ababa (Ethiopia)
Fax 00251-1- 5-51 04 30/ 5-52 58 40
Email: au-recruits@africa-union.org