Receptionist Job Vacancy at The Kenya Episcopal Conference- Catholic Secretariat

Duties and Responsibilities
  • Takes charge of the Switchboard
  1. Receiving and routing of telephone calls to the correct person/department
  2. Ensuring visitors are recorded and dealt with appropriately
  3. Answering all calls which come in through switchboard quickly and politely
  4. Forwarding callers to the appropriate extension
  5. Providing callers with requested information
  6. Keeping the reception area clean
  • Handles incoming and outgoing telephone calls, emails and faxes.
  • Receives inquiries courteously, answers those of general nature and routes others appropriately to relevant offices
  • Receives visitors at the entry post and directs them appropriately
  • Maintains register of telephone calls made through the Switchboard
  • Keeps records of all private external telephone calls made by staff members
  • Liaises with Administration Manager on matters relating to ensuring that the telephone system is functioning efficiently at all times
  • Keeps the mailing list updated in consultation with the Personal Secretary to the Secretary General.
Qualifications

  • Certificate in Business Studies or its equivalent
  • Has a Certificate in Telephone/Receptionist training
  • Has a Certificate in Office Practice II training
  • Able to work under minimum supervision
  • Computer literate (Microsoft Word, Micro soft excel, P general computer proficiency)
  • Be a person of high moral and social integrity
  • Have good interpersonal and communication skills
  • Excellent written and oral communications skills in English
Performance Indicators
  • Extent of carrying out duties and responsibility above.
Personal Traits
  • Is a committed Catholic, with good recommendation from own Parish Priest
  • Is a person of attested integrity, with high degree of stewardship of resources
  • Is innovative and assertive
  • Is able to work under little supervision
  • Is able to serve people of all types of temperament.
Our recruitment procedures shall be followed. 

Applications should be addressed to:-
 

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.

To reach him on or before 21th April 2010
 

Only shortlisted candidates will be contacted