The Network of African National Human Rights Institutions (NANHRI) is the body that brings together 36 independent African National Human Rights Institutions.
The mission of the Network is to support through national, sub-regional, regional and international cooperation, the establishment, strengthening and development of national human rights institutions in order to enable them to effectively undertake their mandate of human rights monitoring, promotion, protection and advocacy.
Reporting to the Executive Director of NANHRI, the Office Administrator will be based in Nairobi.
Key Duties and Responsibilities
- Administrative and coordination support to the Executive Director
- Coordinate logistics – travel, visa processing
- Translation of documents for the secretariat-emails, correspondence, reports
- Diary Management for the Executive Director, and staff of the secretariat
- Creating, Updating and Maintenance of the secretariat’s registry, databases and filing systems
- Procurement of supplies and equipment
- Coordinating office support services-maintenance of office equipment, security, cleanliness and contracts with suppliers
- Handling routine correspondence and managing communication between the Network of African National Human Rights Institutions, National Institutions and the Secretariat
- Arranging Meetings, seminars, workshops, conferences for the Secretariat, including related paperwork
- Taking minutes during the meetings/seminars/workshops/conferences and keeping records of proceedings
- Coordinate and practice in all key Human Resources processes
- Maintenance of the website and production of the newsletter
- Maintaining up-to-date books of accounts
- Monthly bank reconciliations
- Manage office Petty cash
- Payroll administration
- Banking and safe custody of cheques
- Preparation of monthly, quarterly and annual financial reports
Academic Qualifications
- A minimum of a first Degree preferably in law or social sciences or equivalent qualification.
- A diploma in French will be a requirement.
Experience/ skills:
- At least five years executive secretarial or office administration experience in a busy office environment. Experience working with an international/ regional organization will be an added advantage.
- Strong office management skills.
- Proven working experience with both English and French languages; both oral and written.
- Knowledge of human rights and political developments on the continent.
- Excellent computer skills.
Additional requirements:
- Experience in supervision of office support staff and coordination of office support services.
- Good organizational and inter personal skills.
- Ability to work under pressure.
This position is offered on a one year renewable contract.
Interested candidates should forward their applications (strictly via email), together with a detailed C.V, a daytime telephone number, current and expected salary, and names and contacts of three referees by May 7, 2010 at 12:00 noon.
The Executive Director
Network of African National Human Rights Institutions
1st Floor, CVS Plaza, Lenana Road
P. O Box 74359-00200, Nairobi
Email: dmutanda@knchr.org copied to recruitments@knchr.org
Network of African National Human Rights Institutions
1st Floor, CVS Plaza, Lenana Road
P. O Box 74359-00200, Nairobi
Email: dmutanda@knchr.org copied to recruitments@knchr.org
Please indicate “Application for Office Administrator” on your email subject line.
