Hivos Kenya is looking for an Administrative Assistant to provide administrative support to The Africa Biogas Partnership Programme (ABPP) Team.
ABPP aims to establish a domestic biogas sector in six African countries: Burkina Faso, Ethiopia, Kenya, Senegal, Tanzania and Uganda. In each country a local (government) agency is in charge of programme implementation and partnerships have been created with
governments, NGOs, micro-finance and vocational training institutions and peoples organisations.ABPP aims to establish a domestic biogas sector in six African countries: Burkina Faso, Ethiopia, Kenya, Senegal, Tanzania and Uganda. In each country a local (government) agency is in charge of programme implementation and partnerships have been created with
The administrative assistant will work 75% for the ABBP and 25% directly for the Kenya office Regional representative.
Responsibilities:
Accounting and Finance
- Manage Petty Cash
- Prepare and process purchase orders, invoices, manual cheques and contract payments.
- Perform bank reconciliations
- Research price, and purchase office goods and services.
- Assist in providing monthly financial reports and other reports as needed
- Check travel expense reports for the ABPP Team.
Administrative
- Coordinate and maintain records for staff, office space, phones, parking, company credit cards and office keys.
- Setup and coordinate meetings and conferences (reserve meeting rooms and AV equipment, arrange catering, etc.).
- Setup accommodation and entertainment arrangements for company visitors.
- Assist with and organise travel arrangements as needed including VISAs
- Take Minutes at office meetings and meetings with other stakeholders
- Managing agendas and arranging of appointments & meetings.
- General clerical and programme based work.
Support: Perform support tasks for the local Hivos office such as:
- all administrative and secretarial duties, such as updating the department diary and making travel arrangements are performed for the bureau
- Various support tasks are performed as given out from time to time.
Personal Competencies and Qualifications
The ideal candidate will have strong interpersonal skills. S/he enjoys time management and is talented in office administration, enthusiastically supports a team of committed professionals.
S/he is poised and enjoys personal interaction, is well-organised and self-directed as well as comfortable managing multiple priorities.
The candidate will be proficient in Computers (Sage Pastel, MS Office Suite especially Word and Excel).
Bachelor’s degree (in Accounting / Administration) is strongly preferred or comparable work experience.
Knowledge of French is a requirement.
This is a full-time position and will be on a one year renewable contract. It is a new function, to start as soon as possible. Hivos is an equal opportunity employer and women are encouraged to apply. Those meeting the requirements of the above position should submit a motivation letter and CV via email to:
Administrator/Accountant, HIVOS /ABBP
ACS Plaza, Lenana Road,
P.O. Box 19875 – 00202, Nairobi
info @ hivos.or.ke
so as to reach on or before 29th March 2010.
The ideal candidate will have strong interpersonal skills. S/he enjoys time management and is talented in office administration, enthusiastically supports a team of committed professionals.
S/he is poised and enjoys personal interaction, is well-organised and self-directed as well as comfortable managing multiple priorities.
The candidate will be proficient in Computers (Sage Pastel, MS Office Suite especially Word and Excel).
Bachelor’s degree (in Accounting / Administration) is strongly preferred or comparable work experience.
Knowledge of French is a requirement.
This is a full-time position and will be on a one year renewable contract. It is a new function, to start as soon as possible. Hivos is an equal opportunity employer and women are encouraged to apply. Those meeting the requirements of the above position should submit a motivation letter and CV via email to:
Administrator/Accountant, HIVOS /ABBP
ACS Plaza, Lenana Road,
P.O. Box 19875 – 00202, Nairobi
info @ hivos.or.ke
so as to reach on or before 29th March 2010.
