HR & Administration officer Job in Kenya

Job objective

Managing every aspect of the employment process, employee relations and people management while promoting a positive work environment by fostering collaboration, open communication, and employee engagement. The HR & Administration officer will also coordinate administrative tasks relating to office management, occupational health and safety and other relevant employment compliance requirements

Your tasks and responsibilities

  • Lead the development and implementation and recommending of updates of HR and office management policies and procedures.
  • Lead in job postings and candidate sourcing, coordinate interview schedules and communicate with candidates through the hiring process.
  • Coordinate new employee onboarding process.
  • Maintain and update employee contracts, records and files, ensuring accuracy and confidentiality in line with the data protection act.
  • Process payroll and manage employee benefits as per the company policy.
  • Coordinate training sessions, workshops, and employee development programs.
  • Maintain a positive and helpful HR presence within the organization. Counsel employees with social, disciplinary and performance issues and where necessary refer such employees to the HRM where necessary.
  • Respond to supervisor and employee enquiries on all routine HR and office administration matters.
  • Assist in ensuring compliance with labor laws, regulations, and company policies.

  • Process personnel changes, including promotions, transfers, and terminations.
  • Draft, proofread, and edit HR correspondence and other written materials.
  • Manage and respond to HR-related emails and inquiries promptly and professionally.
  • Utilize HR software and systems for data entry, record- keeping and periodically reporting to the senior management.
  • Oversee work time attendance, punctuality and monitor absences for example, annual leave, sickness, off days are tracked and reported.
  • Actively engaged and involved in employee performance and evaluation.
  • Organize and maintain cleanliness of the HR office or workspace. Coordinate and monitor the office operating costs against the budget
  • Maintain files for all administration in an organized manner, including Purchase Orders, courier waybills etc.
  • Oversee premises and lease management for the office and Manage office space.
  • Ensure that all health and safety measures are implemented, communicated and monitored and that Office premises comply with legislative requirements.
  • Ensure that full office security measures are always in place, including procedures for staff and visitors. Ensure that the Office premises comply with legislative requirements.
  • Ensure proper supply of stationery stock, office supplies for office use.
  • In liaison with the finance team keep assets register.
  • Ensure that all office equipment is kept in good order and maintained regularly. Manage local insurance provision for furniture and equipment together with IT.
  • Supervise and support Administration Assistant, IT Support and the office Assistants, reinforce good communication with all administration employees

Your profile

  • Minimum 4 years’ experience in a similar role
  • Team leadership skills
  • Proficiency in using office software and HR systems
  • Knowledge of HR policies, procedures, and employment laws
  • Experience in office administration and HR support
  • Bachelor’s Degree in HR and Administration or A Higher National Diploma in HR Management with relevant experience in the industry.
  • Good working knowledge of labour laws

How To Apply

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