Job Title: Supply Chain Intern
Hiring Organization: World Vision
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 06/06/2024
Job
Description:
The Supply Chain Internship program is a valuable opportunity for individuals looking to gain practical experience and enhance their skills in the field of supply chain management. Under the direct supervision of the Regional Supply Chain Specialist, you will have the chance to actively contribute to the smooth and efficient operation of the supply chain within the East Africa Regional Office (EARO). As a Supply Chain Intern, you will work closely with the Regional Supply Chain Specialist to support the delivery of critical supply chain functions. This hands-on experience will provide you with a comprehensive understanding of supply chain processes, from procurement to distribution and logistics. You will be actively involved in various aspects of the supply chain, allowing you to apply classroom knowledge to real-world situations.
By the
end of your internship, you will have developed practical skills that are
highly sought after in the supply chain industry. This experience will not only
boost your resume but also provide you with the confidence and knowledge needed
to excel in your future career endeavors. We are committed to providing you
with a supportive and enriching environment where learning and gaining
experience are at the core of your internship journey.
Major
Responsibilities
Learn
Supply Chain Best Practices: Gain exposure to industry-standard supply chain
practices and methodologies. Acquire knowledge about inventory management,
demand forecasting, vendor relationships, and more.
Utilisation
of ProVision System: Proficiently navigate and utilize the ProVision online
procurement system for various procurement activities, including requisition
processing and tracking
Assist in
Supply Chain Operations: Collaborate with the Regional Supply Chain Specialist
in executing supply chain tasks, ensuring that processes run smoothly and
efficiently.
Purchase
Order Management: Share purchase orders with suppliers and diligently follow up
to ensure timely delivery of goods and services.
Team
Collaboration: Work as part of a dynamic team, learning how to communicate
effectively, delegate responsibilities, and collaborate with colleagues to
achieve common goals.
Continuous
Improvement and Item Catalogue Management: Contribute to the identification of
areas for improvement within the supply chain and actively participate in
process enhancements and review and update the Item Catalogue within the
ProVision system to ensure accurate and up-to-date information.
Document
Management and Data Analysis: Gain hands-on experience in data analysis and
reporting, which is a crucial aspect of optimizing supply chain performance and
maintaining all supporting documents related to sourcing events, ensuring
proper documentation and records are stored in the system
Supplier
Performance Monitoring and Problem Solving: Participate in problem-solving
activities, helping to identify and resolve supply chain challenges. This
experience will enhance your critical thinking and decision-making skills.
Collect feedback from internal stakeholders and user functions on supplier
performance, following established Supplier Performance Management (SPM)
guidelines
Timely
Responses: Proactively provide feedback and updates to requesters on their
procurement requests within a maximum timeframe of 48 hours.
Qualifications
for the role
Required
education, training, license, registration, and certifications
Bachelor’s
Degree in Supply Chain Management, Procurement, or Business Administration, or
equivalent professional qualification (advanced CIPS).
Supply
Chain Management Certificates and Membership To Appropriate Supply Chain
Institutes I.e. Membership in the Kenya Institute of Supplies Management (KISM)
or Certified Institute of Purchasing and Supplies (CIPS) in good standing.
Preferred
Knowledge and Qualifications
Adherence
to Procurement Policies: Comprehensively understand and consistently apply
World Vision’s procurement policies and procedures to maintain the highest
standards of integrity and compliance.
Detail-Oriented:
Demonstrate a strong commitment to precision and accuracy, ensuring meticulous
attention to detail in all supply chain activities.
Interpersonal
and Communication Skills: Exhibit excellent interpersonal and communication
skills, fostering effective collaboration and understanding among team members
and external stakeholders.
Team
Player: Actively contribute to a collaborative team environment, supporting
colleagues to achieve shared goals and success. Build relationships both
internally and externally to drive organizational results while respecting and
leveraging differences.
Cultural
Sensitivity: Work effectively with individuals from diverse cultural, gender,
and background backgrounds, promoting an inclusive and respectful work
environment.
Coordination:
Demonstrate the ability to coordinate tasks and activities efficiently to
ensure seamless supply chain processes.
Fast
Learner: Display a proactive approach to learning and adapting to new processes
and technologies, swiftly acquiring the necessary knowledge and skills.