Senior Administration Officer Job in Kenya

Job Title: Senior Administration Officer

Hiring Organization: The Open University
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full Time
Salary: KES
Date Posted: 06/06/2024

The duties and responsibilities shall include but are not limited to:

Develop and implement administrative strategy aligned with the Strategic Plan;

Provide oversight for human capital affairs;

Coordinate training and development programs for staff;

Provide governance support to the University’s Management Board and Council;

Ensuring compliance with all applicable laws, regulations, and policies.

Collaborating with University leadership to develop, review, and update policies and procedures governing various aspects of the institution’s operations;

Maintaining accurate and complete records of Board meetings, decisions, and official documents;

Serving as a liaison between the University administration, faculty, staff, students, and external stakeholders and responsible for communicating important information, decisions, and policies;

Providing guidance on ethical standards and Conflict-of-Interest policies for the University;

Assisting University leadership in identifying and managing risks that could affect the institution’s operations or reputation;

Streamline operations, documentation, and filing procedures;

Safeguard and maintain records securely;

Manage staff engagement/disengagement processes according to policies;

Coordinate policy, procedure, and standard development and implementation;

Advise senior management on policy formulation and evaluation;

Provide guidance on resource planning, including human resources;

Record Minutes during Committee meetings;

Support adherence to Quality Management Standards (QMS) and assist in Departmental policy formulation and implementation;

Any other relevant duties as assigned by the supervisor.

For appointment to this Grade, one MUST have:

A Bachelor’s degree in Administration, Law, Business Administration, Project Planning and Management, or any other relevant from an accredited University;

Completed CS Level I;

At least six (6) years relevant work experience with at least three (3) years as an Administration Officer I in a University or its equivalent;

Proficiency in computer applications packages;

Registered member of a recognized Professional body;

Supervisory course lasting not less than two (2) weeks cumulatively;

Fulfilled the requirements of Chapter Six of the 2010 Constitution of Kenya on Leadership and Integrity upon successful appointment.

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