Scope of Work
The Programme Assistant will support the Program
Manager and team in the following tasks and activities:
Key Duties and Responsibilities
Administrative Support
Assist in scheduling meetings, workshops, and other
program-related events.
Prepare and distribute meeting agendas, minutes, and
other documentation.
Manage correspondence and communication with
stakeholders.
Program Coordination
Support the development and maintenance of program
work plans and timelines.
Assist in coordinating the activities of program team
members and stakeholders.
Help organize and maintain program files and
documentation.
Monitoring and Reporting
Assist in collecting and compiling data for program
monitoring and evaluation.
Help prepare regular progress reports and updates for
internal and external stakeholders.
Maintain databases and records of program activities
and outcomes.
Financial and Logistical Support
Assist in preparing and processing financial
documents such as expense reports and invoices.
Coordinate travel arrangements and logistics for
program staff and stakeholders.
Support the procurement of goods and services as
needed for program activities.
Communication and Outreach
Assist in developing and distributing program
communication materials.
Support the organization of outreach and awareness
activities.
Maintain and update program-related content on social
media and other communication platforms.
Risk Management:
Assist in Identifying and mitigating risks associated
with program activities.
Developing contingency plans as necessary.
Key Deliverables
Organized and well-documented meeting agendas and
minutes.
Up-to-date and accurate program documentation and
records.
Regularly updated progress reports and monitoring
data.
Efficiently managed logistical arrangements and
financial documentation.
Effective communication and outreach materials.
Qualifications:
Education
Degree: Bachelor’s degree in Project Management,
Development Studies, LLB, Economics, Conflict Studies, Business Management,
Environmental Management, Range Management, Animal Production, Economics,
Conflict Studies, or a related field.
Skills
Organizational Skills: Ability to manage
multiple tasks, prioritize effectively, and meet deadlines.
Communication Skills: Strong verbal and written
communication skills
Technical Skills: Proficiency in office software
(e.g., Microsoft Office and Microsoft Project).
Analytical Skills: Ability to analyze data,
prepare reports, and make recommendations.
Attention to Detail: Ensuring accuracy in
documentation and project details.
Experience
Work Experience: 5 years experience in project
coordination, administration, or a similar role.
Industry-Specific Experience: 5 years of Experience
in the food security sector can be advantageous.
Personal Attributes
Problem-Solving: Ability to anticipate issues
and develop solutions proactively.
Adaptability: Flexibility to handle changing
priorities and work in a fast-paced environment.
Teamwork: Ability to work well in a team and
support project managers and team members.
How To Apply
Apply by sending your cover letter and CV addressed
to the Finance and Administration Manager, FCDC, on email address info@fcdc.or.ke.
Your cover letter must indicate your current Gross Salary and expected salary
range. The closing date is 14th June 2024.
Clearly indicate the position title: ‘Programme
Officer‘ in the subject line of your email message.
