Job Title: Procurement Officer
Hiring Organization: Mater Misericordiae Hospital
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Medical
Job Type: Full Time
Salary: KES
Date Posted: 06/04/2024
At Mater Misericordiae
Hospital, our most valuable resource are our employees. We aim to provide the
best client experience by having the right employees on the right jobs.
Mater Misericordiae Hospital, a leading health care provider in East and
Central Africa has excellent career opportunity. Mater Misericordiae Hospital
offers exceptional, compassionate and christ-centred health care services to
our clients through an innovative, engaged and competent workforce.
Main Duties
Ensuring
timely and efficient procurement of goods, works, and services and observing
transparency, fairness, and competitiveness
Participating
in preparing and receiving bidding documents, and ensuring their safe custody
Undertaking
evaluations, negotiations, and award recommendations for bidding processes
related to quotations, expressions of interest, proposals, and tenders as per
laid down procedures
Sustaining
accuracy in preparation of LPOs, GRNs, Issue Notes, Requisitions, and all other
documents with the ERP system and manually
Preparing
reports and ensuring timely reporting to the relevant authorities (s)
Ensuring
that contracts being submitted for approval have supporting documentation, and
have been approved at the appropriate stage
Examining,
and testing existing contracts and developing new ones as appropriate.
Controlling
spend and building a culture of long-term savings on procurement costs.
Spearheading
supplier registration processes and conducting market surveys from time to time
Coordinating
purchasing and inventory activities on the e-platform
Receiving
the materials supplied by the vendor as per the local purchase orders,
contracts, and associated documents
Inspecting
deliveries thoroughly for quality, quantity, specification condition,
condition, and expiry date
Submitting
invoices of the materials received from vendors to the Accounts department for
payment.
Carrying
out periodic inventory counts and ensuring the correctness of stock levels at
all times and providing reports
Following
up on stock-outs and escalating information on requested items or alternative
solutions
Monitoring
fridge temperatures, correcting inconsistencies, and safeguarding stock items.
Categorizing
materials in different product lines and assigned locations.
Maintaining
neatness and tidiness of the store
Issuing,
monitoring, supervising stock levels, managing stock movements, and recording
transactions as per procedure
Sustaining
supportive activities and relationships with all stakeholders
Required
Qualifications for the Position
Degree in
Procurement related field
3 years
working experience in procurement and supplies management
Member of
KISM (Kenya Institute of Supplies Management)
How To
Apply
If you are interested in the
above position and you meet the requirements listed, please send your
application together with a detailed CV, Copies of Academic Certificates, three
[3] referees and include their telephone contacts and email address to hrrecruit@materkenya.com so as to
reach us not later than 21stJune 2024
