Key functions, accountabilities and related duties/tasks:
VISION transactions
Scrutinize and review VISION transaction requests
ensuring all supporting documentation and relevant information is in compliance
with rules and procedures
Process transactions in VISION using the correct
t-codes and related work processes accurately and timely
Retrieve monitoring reports, in accordance with
established timelines and procedures
Support project roll outs and implementation of new
processes, including testing, debugging, and implementation of new application
and systems
Analyze problems, identifies alternatives, test and
recommend solutions
Respond to requests/queries in relation to
transactions handled by the Hub, track and monitor the incident throughout its
life cycle, including verification and closure
Maintain a permanent link between both Programme and
Operations sections for Vision transactions and liaise with Finance to ensure
the finalization of transactions made
Files/archives, when needed, all relevant documents
for audit purposes.
Training and orientation on VISION and HACT
Provide detailed metrics on Hub transactions, analyze
and define training need
Facilitate training for staff and implementing
partners in the area of VISION and HACT
Conduct orientation on VISIION for newcomers
Compiles Frequently Asked Questions and maintains
knowledge databases for eventual distribution among VISION users
Perform additional assignments as requested by the
supervisor.
Impact of Results:
The work of the Operations Associate (Data
Processing) is critical to the achievement of office indicators as the Hub
manages transactions processing and support smooth programme implementation.
Delay or failure to carry out timely processing could adversely affect
achievement of results for children and non-adherence to the policies and
procedures will attract audit observations. Overall, the Hub functions support
efficiency and effectiveness as well as standardization of transaction
processing. The functions listed have a direct impact on the performance
scorecard for the office and achievement of results across sector
To qualify as an advocate for every child you will
have…
Minimum requirements:
Education:
Completion of secondary education, preferably
supplemented by technical or university courses in a field related to the work
of the organization. Computer literacy and ability to effectively use standard
office software, tools and technologies.
Work Experience:
Six years of progressively responsible clerical or
administrative work, of which at least one year is closely related to support
of programme activities. Preference will be given to those who have working
experience with SAP or similar systems.
Language Requirements:
Fluency in English and knowledge of local language
Desirables:
Developing country work experience and/or familiarity
with emergency.
How To Apply
