Responsibilities
Carries out onboarding processes of selected
candidates and processes personnel action (PA). Issues Letters of Appointment
and conducts orientation training; monitors contract expiration dates,
processes requests and actions contract extensions; conducts eligibility review
of staff for contract conversation.
Processes temporary and permanent staff movements and
related administrative actions including those related to inter-agency
agreements.
Processes staff benefits and entitlements.
Processes off-boarding and related separation
personnel actions.
Reviews and prepares submission of documentation to
the Pension fund relating to enrollment, award for disability benefit.
Advises staff on entitlements and benefits, processes
them in the system.
Maintains family status of staff members and
administers respective dependency entitlements.
Reviews and approves time and attendance requests
(maternity leave, paternity leave, certifies sick leave, special leave without
pay (SLWOP); Rest and Recuperation (R&R) etc.
Monitors implementation and compliance with existing regulations through review of personnel actions processed in Enterprise Resource Planning (ERP) systems, monitors
Enterprise Core Component (ECC) reports and staffing
tables for a variety of human resources activities.
Assists with the collection and analysis of data as
well as preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information
material such as web pages or brochures.
Ensures that requirements and background information
used for data analysis are documented. Performs other relevant duties as
required.
Competencies
PROFESSIONALISM: Ability to apply knowledge of various United Nations
administrative and human resources rules and regulations in work situations.
Ability to perform a broad range of administrative/personnel actions,
entitlements and benefits. Ability to identify issues, apply good judgment and
formulate opinions/recommendations and conclusions. Demonstrates use of
initiative and makes appropriate linkages in work requirements and anticipates
next steps. The ability to perform analysis, modeling and interpretation of
data in support of decision-making Shows pride in work and in achievements.
Demonstrates professional competence and mastery of subject matter. Is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results. Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges. Remains
calm in stressful situations. Commitment to implementing the goal of gender
equality by ensuring the equal participation and full involvement of women and
men in all aspects of work.
COMMUNICATION:
Speaks and writes clearly and effectively. Listens to others, correctly
interprets messages from others and responds appropriately. Asks questions to
clarify and exhibits interest in having two-way communication. Tailors
language, tone, style and format to match audience. Demonstrates openness in
sharing information and keeping people informed.
CLIENT ORIENTATION: Considers all those to whom services are provided to be
“clients” and seeks to see things from clients’ point of view. Establishes and
maintains productive partnerships with clients by gaining their trust and
respect. Identifies clients’ needs and matches them to appropriate solutions.
Monitors ongoing developments inside and outside the clients’ environment to
keep informed and anticipate problems. Keeps clients informed of progress or
setbacks in projects. Meets timeline for delivery of products or services to
client.
Education
Completion of a high school diploma or equivalent is
required.
Supplemental training and certification in Enterprise
Resource Planning (ERP) systems is desirable.
Work Experience
A minimum of seven (7) years of progressively
responsible experience in human resources management, administrative services
or related area is required.
The minimum years of relevant experience is reduced
to five (5) years for candidates who possess a first-level University degree.
Experience in the application of Human Resources
rules and regulations in an international organization operational environment
is required.
Experience in administering a broad range of
personnel actions, entitlements and benefits using Enterprise Resource Planning
(ERP) systems is desirable.
Experience of serving clients in the area of staff
administration of entitlements and benefits in the UN Common system or similar
organization is desirable.
Work experience of one (1) year or more in data
analytics or related area is desirable.
How To Apply
