The position will be responsible for coordinating
overall administration of the department which a conducive working environment,
data management, leave management and general cleanliness of the office.
Key Responsibilities
Data management and profiling by entering and
updating employment and status-change data including appointments, probation,
promotions, transfers, separations, confirmation dates, end of contracts and
staffing changes for all the months and preparation of related periodic
reports.
Preparation of monthly payroll and ensure that all
statutory deductions reports are forwarded to finance department for payment by
the 5 th of every month.
Manage all types of leave i.e. study, annual, paternity, and compassionate for the entire institution including the branches, leave schedules and leave administration for all staff.
Provide general clerical and administrative support
to the Human Resources Division; compose and type letters, memoranda, and other
correspondence related to assigned human resources programs and activities;
prepare a variety of reports including technical reports and status reports
pertaining to human resource management program.
Assist in ensuring that all staff have up to date Job
Descriptions and their files are neat and tidy, up to date and properly kept in
safe custody.
Perform a variety of general office support duties;
make copies; maintain calendar of activities, meetings, and various events for
assigned staff; process mail including receiving, sorting, time-stamping,
logging, and distributing incoming and outgoing correspondence and packages and
order office supplies.
Assist in analyzing staff needs and performance
reports include appraisal, training needs analysis and general performance of
employee including PIP.
Follow up with medical providers for KIM employees
ensure they are covered and issue them with medical cards.
Process staff badges for all employees including new
employees.
Assist in the development, communication and
enforcement of the Institute’s policies, procedures and code of ethics to
govern staff and stakeholders on ethical practices of the Institute.
Key Skills
Accuracy of HR records
Effective administration of HR Registry
-database/HRIS
Compliance with HR Policies
Skills Audit
Payroll
Records Management
Knowledge of Enterprise Resource Planning
Computer literacy
Knowledge And Experience
Two (2) years’ of relevant experience
Bachelor’s degree in Human Resource from a recognised
institution
Member of IHRM.
How To Apply