Job Purpose
The
purpose of the position is to provide support in all HR, procurement, and
general administrative function to the entire company and all members of the
IMLU secretariat.
Main
Responsibilities Of The Jobs
Managerial
/ Supervisory/ Operational Responsibilities or roles:
Works in collaboration with all departments to
analyze recruitment challenges, identify methods and processes, optimize
recruitment tools, and attract the most suitable candidates in a timely manner.
Manage the full cycle of talent sourcing,
recruitment, and onboarding
Ensure registration of new employees to Insurance
medical schemes and update the medical scheme database including processing
staff badges and business cards for all employees
Organize the employee onboarding process, including
setting up HR records, registering statutory deductions; and ensuring
availability of email, laptop, and other ICT equipment at the start of
employment.
Coordinate the staff induction process; introduce the HR Manual, employment contract, policies, etc
Ensure coherence and continuity in the administration
and management of employees’ files
Ensures proper job descriptions are available for all
functions and continuously adapts them in coordination with the relevant
supervisor to operational requirements.
Handle employee grievances and disciplinaries within
the provisions of staff regulations and labour laws, participating actively in
conflict resolution
Support the handling of legal cases in liaison with
the Executive Director
Manage the performance process and ensure procedures
are communicated and followed, from the initial performance reviews to ensuring
periodic supervisor-supervisee conversations are happening to the formal annual
performance evaluations process.
Monitor probation periods, contract duration, and
notice periods; report timely to the ED for action and communication to the
employee.
Serve as subject-matter expert in HR management and
advise on HR actions to mitigate risk and protect the organization.
Manage the periodic analysis and improvement in human
resources strategies, policies, and practices to support a dynamic team.
Assess staff capacity and identify training needs for
continuous professional development of all staff
Monitor legislative changes to employment
regulations, ensure the HR Policy Manual is updated accordingly and HR function
employs work best practices
Monitor various types of leave according to the
entitlements reflected in the HR Manual and ensure proper documentation
Responsible for the management of all Human Resources
Records and data
Draft all HR and administration letters while
managing incoming and outgoing correspondences
Provide reports on various aspects relating to staff
e.g. turnover rates, exits, and leave numbers to the ED
In consultation with the ED, renew all staff
contracts and coordinate updating of all Job descriptions
Assist in the implementation of the IMLU’s welfare
programs and participate in appointed committees.
Participate and provide advisory support to the
Extended Senior Management Team (ESMT)
Model and promote IMLU’s values, culture and
inclusive practices and promote disability and gender equality with colleagues.
Champion PSEA, DEIB initiatives, and staff wellness
programs.
Take on other tasks that are aligned to the position,
as may be assigned by the line manager
Responsibility
for physical assets
Computer
Office Furniture
Office phones
Knowledge,
Skills And Experience
Minimum level of academic qualification, skills, and
knowledge required to perform effectively in the role:
Bachelor’s Degree in Human Resource Management,
Business Administration, or any other related field.
Minimum level of professional qualification required
to perform effectively in the role:
Higher Diploma in HRM or CHRP or a related field
Minimum level of personal and professional experience
required to perform effectively in the role:
Experience in employee relations, welfare, and
general office administration.
Minimum months or years of experience required to be
appointed to the position:
Minimum: 3 years experience in relevant field.
Desirable: 4 years experience
Key
Performance Indicators
Accuracy of HR records
Effective administration of HR Registry –
Database/HRIS
Compliance with HR Policies
Clean and tidy work environment
Skills
Technical: Accuracy, Numeric/ Measurement/ computing,
Analysis /Statistics, Budgeting, Record Keeping, Report Writing
Human Relations: Leadership, Communication, Training
and Development, Group Dynamics/Team Building, Conflict Resolution, Negotiation
skills.
Conceptual: Environmental Scanning, Objective Setting
and Planning, Organisational Design, Monitoring and Evaluation
How
To Apply
Do
you have the experience and qualifications we are looking for? If so, please
send your one-page application letter and your CV, including your current
salary, expected remuneration, three
professional referees (one of which must be your current
or recent line manager), and daytime telephone contacts to: jobs@imlu.org with
the job title as the subject matter by 5.00 pm on 14th
June 2024. A thorough reference check will be conducted.
IMLU’s selection processes reflect our commitment to a diverse and inclusive
environment.