Job Title: Grants and Compliance Manager
Hiring Organization: PATH
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 06/10/2024
PATH is a
global nonprofit dedicated to achieving health equity. With more than 40 years
of experience forging multisector partnerships and with expertise in science,
economics, technology, advocacy, and dozens of other specialties, PATH develops
and scales up innovative solutions to the world’s most pressing heath
challenges.
PATH Kenya is the lead implementing Partner for the USAID Nuru Ya Mtoto which is a USAID project funded by PEPFAR. The project’s focus is to increase use of high-quality, county-led health and social services, prevent new HIV infections, and reduce OVC and AGYW vulnerability. The project is implemented by PATH Kenya. The project is implemented at the county level, in the community and health facilities in the counties of Homa Bay, Migori, Nyamira, Kakamega, Kisumu, Vihiga and Kisii, in close collaboration with and support of county health management teams, department of children and social services and the Ministry of Health of Kenya.
PATH
Kenya through USAID Nuru Ya Mtoto Project seeks to recruit a Grants and
Compliance Manager (GCM) to provide overall technical support in the management
of sub-grants, facilitate training in program and finance management to
sub-grantees, support sub-partners on sub-grant management and assist in
reviewing sub-grants agreements. S/he will be responsible for ensuring
compliance with USAID rules and regulations, and legal and regulatory
requirements governing the award. The GCM will oversee the overall compliance
in the activity implementation from the development of work plans and budgets,
reporting, sub-granting, and budget administration as assigned by the COP or
his/her designee. In addition, s/he will be involved in developing and
embedding best practices to comply with donor financial rules, supporting donor
proposal budgeting, analysis of institutional income, donor contract
expenditure tracking, monitoring, and providing management information on key
risks, contributing to the implementation of improved financial systems and
processes to facilitate better donor reporting and compliance.
Job
Responsibilities:
Manage
all the phases of the project’s sub-granting processes from award through
close-out, including pre-award assessments, preparing sub-award agreements, and
securing internal approvals, reviewing requests for disbursement of cash
requests for accuracy and compliance with the sub-agreements and monitoring and
evaluating sub-grantees performance.
Determine
capacity building needs for sub-grantees and work with various stakeholders
(project leadership, programs, office of grants and contracts, finance, etc.)
to design customized training packages, including post-training follow up and
associated documentation.
Develop a
targeted, risk-based, compliance review and monitoring plan for sub-grantees,
disseminate the plan to the project leadership and ensure
adherence/implementation of the plan within the stipulated timelines.
Monitor
sub-award periods and spending trends for sub-grantees and work with project
teams to request and secure any modifications on a timely basis.
Ensure
that all required sub-grantees documentation is filed in the sub-awards
management Information System (Salesforce) and ensure that copies of supporting
documents for sub-grantees expenses are available for audit.
Review
monthly financial reports from the sub-grantees for compliance, accuracy and
completeness and approve the same for admission by PATH Kenya.
Support
sub-grantees audit process and take action to resolve findings contained in
audit reports, such as cost items questioned or unresolved.
Support
project teams’ efforts towards creation of strong systems by providing expert
advice on the applicability of US Government rules and regulations; Federal
Acquisition Regulations (FAR), USAID Acquisition Regulations (AIDAR), DHHS 45
CFR 46, 2 CFR 200 Subpart E Cost Principles and 2 CFR 200 Subpart F Audit and
22 CFR 228, ADS 303 etc.
Research
and documentation of applicable federal policies; advise on allowability of
project costs and interpretation of the Cooperative Agreement’s terms and
conditions.
Work
closely with the Project Administrator and Legal contact where necessary to
draft new sub-agreements and amendments.
Review
the certifications, assurances, and other statements for PATH and from
sub-grantees.
Prepare
regular and ad hoc sub-awards management reports and analysis that are useful,
efficient, and effective in supporting and informing decision making.
Develop
and support capacity building initiatives for the supported County Governments
(Homa Bay, Migori, Kisumu, Nyamira, Vihiga, Kakamega and Kisii)
Ensure
effective channels of internal and external communications relating to
sub-grants are established and respected.
Maintain
open and regular communications with Senior Management, Office of grants and
contracts and PATH headquarters for compliance updates, learning of best
practices from other countries, problem solving options, professional
development, etc.
Typical
Background, Experience & Requirements:
A
Master’s degree in Business, Procurement, Accounting, Finance, Management,
Auditing, Economics, or related field plus a full CPA qualification.
Federal
Acquisition Certification in Contracting (FAC-C) preferred.
A minimum
of 7 years’ relevant experience in the NGO sector in Senior Grants/Compliance
Management positions
Demonstrate
solid knowledge and understanding of the FAR, AIDAR, 2 CFR 200, 22 CFR 228
Demonstrated
ability to apply and implement Federal Contracting systems, regulations,
contract terms and conditions, and processes.
Demonstrated
ability to draft supporting sub-contracts including IDIQ, Cost Reimbursement,
Fixed Price in compliance with FAR, AIDAR, 2 CFR, 22 CFR 228.
Demonstrated
contracting experience with USAID Contracts and Cooperative Agreements.
Ability
to perform tasks independently with little or no direction provided.
Demonstrated
ability to work remotely in a collaborative team environment.
Outstanding
communication skills including interpersonal communications, problem solving,
strong writing skills and fluency in English.
In-depth
understanding and experience of working with proposals and contracts from
institutional donors. Experience of complex planning and budgeting processes
including the ability to provide clear guidance on donor policies and
procedures.
Experience
providing technical assistance to build organizational capacity of local
organizations using tools such as organizational capacity assessments and
Non-U.S. Organization Pre-Award Survey.
Excellent
organizational, planning, problem solving and analytical skills.
Advanced
Knowledge of Excel, Word, Outlook, Business World, Salesforce, and other
Microsoft Office products highly desirable.
Key
Competencies required:
Partnership
Accountability
Stewardship
Integrity
Communication