About the role
The Finance and Grants Coordinator is responsible for
the assessment and compliance monitoring of grants systems, processes, capacity
support and partnership with local partner. Analysis of budgets and
expenditures of the CPW and NF projects in Turkana. This role will work with
the Senior Programme Manager, the larger projects team and both internal and
external stakeholders. The position will be responsible for ensuring adherence
to all donor compliance issues affecting the projects. The role will play a critical
role to ensure the projects teams understand the grant requirements for
effective delivery of the project.
Responsibilities
Award and grants portfolio management (35%)
Support projects specific budgeting in liaison with
the Country Finance and Grants Manager (CFGM) and National Office (NO) contact
person
Conduct regular grants monitoring for the projects
and ensure individual grants performance are being tracked effectively, and
that risks and issues are being recognised and action taken.
Provide regular reports on grants performance to the
Senior Project Manager & CFGM.
Support in the annual planning process at project
level
Capacity building of local partner in grants
portfolio management and donor compliance.
Monitoring and analysis of grants 30%
Track and identify NRGRANT and DUMMY expenditures and
ensure timely reversals are done before the closure of the month
Monitor and analyse activities regularly and work
with Senior Project Manager and team to resolve any issues identified in
specific projects
Co-ordinate with Senior Project Manager and CFGM in
order to ensure budgets are correctly allocated and phased-in.
Track and monitor grants expenditure
Support finance in grants reconciliations
Conduct projects field visits and spot checks
Assessment and compliance of systems, processes and
partnerships 15%
Work with projects teams and partners to ensure
adherence to both donor and Plan processes and procedures
Support in grants mapping, central filing and
updating grants information in the grants management system
Participate in due diligence for implementing
partners and review MOUs.
Conduct capacity building for partners on donor
requirements
Coordinate grants “Kick off” meetings at project
level.
Support timely close out processes for projects.
Provide information during grants audits and
compliance reviews at project level.
Review of projects grant reports and liquidation of
funds.
Finance Processes and Reporting: 10%
Prepare and deliver timely financial reports as per
agreement and donor guidance.
Work with projects team to ensure adherence to both
donor and Plan processes and procedures
Review grants payment requests and related
transactions to ensure accuracy and compliance with Plan Policies and donor
conditions
Process all projects advances and approved
liquidations in ERP.
Support local partner in financial report.
Safeguarding Children and Young People (Safeguarding)
and Gender Equality and Inclusion (GEI) (5%)
Understands and puts into practice the
responsibilities under Safeguarding and GEI policies and Plan International’s
Code of Conduct (CoC), ensuring that concerns are reported and managed in
accordance with the appropriate procedures.
Others (5%)
As assigned by the supervisor
Leadership Competencies
Courageous, taking a lead, challenging myself and
others to achieve purpose, safeguard others and role model values, inside and
outside work. Responsible for my work and learning, striving to improve.
Self-aware, resilient and constructive in embracing change. Striving to achieve
significant and lasting impact on the lives of children and young people, and
to secure equality for girls. Challenging myself to be bold, courageous,
responsive, focused and innovative.
Respecting all people, appreciating differences and
challenging inequality in programmes and the workplace. Supporting children,
girls and young people to increase their confidence and to change their own
lives.
Understanding Plan International’s purpose,
priorities, values and approaches in our work context. Adhering to relevant
policies, processes, practices and standards, and being pro-active in
continuing technical and professional development
Business Management Competencies
Understands relevant sectoral context including how
the sector operates in terms of funding and governance and awareness of Plan’s
purpose, values, and global strategy
Manages legal and reputational risk including risk
assessment, communication, risk management and reporting in full compliance
with risk-related standards, including in areas such as Child and Youth
Safeguarding and Protection, Gender equality and inclusion, Counter Fraud,
Safety and Security.
Managing activities and resources including skills in
planning and organising, financial and project management.
Managing people and information including skills in
communication skills, both speaking and writing, and digital working, including
personal digital skills.
Technical Skills
Qualifications/ experience essential:
Bachelor’s Degree in either business, social sciences
or international development
At least CPA 2 or other equivalent professional
qualification in accounting
Minimum 5 years’ experience in grants management or a
similar role in INGO
Experience in award portfolio management and
knowledge of major donors’ (USAID, DFID, Global Affairs Canada, EU, etc.)
compliance requirements
Experience in supporting program teams
Problem solving skills to identify and lead the
resolution of issues
Strong communication (written and spoken), and
interpersonal skills
Providing capacity building of partner organisations
Qualifications/ experience desirable:
Previous experience in SAP ERP or any recognised
grants management system
Attention to detail and analytical skills
Planning, management and coordination skills
Experience in working with multicultural teams
Facilitation and training skills
Administration and effective communication skills
Ability to work and interact with others at all
levels
Languages required
Excellent written and verbal communication skills in
English.
How To Apply
