Chief Records Management Officer Job in Kenya

Duties and Responsibilities

Specific duties will include:

Formulation, implementation and interpretation of Records Management Policies and procedures;

Overseeing the implementation of the records management policies and manuals;

Supervision of Registry, Sorting and Classifying documents for filing;

Custody and Maintenance of Assembly documents;

Ensuring security of information and records in the registry;

Ensuring mails are received, sorted, opened and dispatched and related registers maintained;

Ensuring that file movement records are updated and maintained;

Initiating appraisal and disposal of files, documents and records in accordance with Government regulations;

Advising on all matters of records management;

Planning appropriate office accommodation for registries;

Liaising with relevant departments and professional agencies;

Digitization of Assemblies documents for circulation and archiving;

Preparation and submission of budget estimates in the records section

Supervision of the other staff in the section;

Coordinating the operations of the section;

Preparing and submitting budget estimates for registry services; and

Training and career development of the records management staff.

Requirements for Appointment

For appointment to this grade, an officer must have:

Served in the grade of Senior Records Management officer in a public entity for a minimum period of three (3) years or a comparable position in any other organization for a total period of 8 (eight) years

Bachelor’s degree in any of the following: Records/Information/ Management, Archives and Records Management; OR

Bachelor’s in any social science plus a Diploma in Records/Information Management or equivalent qualification from a recognized Institution

Proficiency in computer applications; and

Shown merit and ability as reflected in work performance and results.

Skills and Competencies

Supervisory skills

Policy implementation

Oral/Written Communication skills

Administrative skills

Problem solving

Target setting

Delivery on work plans

Pro activeness

Computer literacy skills. 

How To Apply

Persons interested in filling the above positions should submit their application letters, accompanied by detailed Curriculum Vitae indicating their telephone numbers and email address, copies of relevant Academic and Professional Certificates, National Identity Card or Passport and other relevant supporting documents

The applicant who qualifies for job offer will be expected to submit the following clearances before the offer is made

The Ethics and Anticorruption Commission

Higher Education Loans Board

Criminal Investigation Department and

Kenya Revenue Authority as part of compliance with Chapter Six of the Constitution of Kenya 

Applications should be posted or delivered to the County Assembly Offices, Office of the Clerk on or before Wednesday, 12th June 2024 at 5.00pm, addressed to

The Clerk
County Assembly of Kirinyaga
P.O Box 55

Only Shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification. Those who had applied need not re-apply