Duties and Responsibilities
Specific duties will include:
Formulation, implementation and interpretation of
Records Management Policies and procedures;
Overseeing the implementation of the records
management policies and manuals;
Supervision of Registry, Sorting and Classifying
documents for filing;
Custody and Maintenance of Assembly documents;
Ensuring security of information and records in the
registry;
Ensuring mails are received, sorted, opened and
dispatched and related registers maintained;
Ensuring that file movement records are updated and
maintained;
Initiating appraisal and disposal of files, documents
and records in accordance with Government regulations;
Advising on all matters of records management;
Planning appropriate office accommodation for
registries;
Liaising with relevant departments and professional
agencies;
Digitization of Assemblies documents for circulation
and archiving;
Preparation and submission of budget estimates in the
records section
Supervision of the other staff in the section;
Coordinating the operations of the section;
Preparing and submitting budget estimates for
registry services; and
Training and career development of the records
management staff.
Requirements for Appointment
For appointment to this grade, an officer must have:
Served in the grade of Senior Records Management
officer in a public entity for a minimum period of three (3) years or a
comparable position in any other organization for a total period of 8 (eight)
years
Bachelor’s degree in any of the following:
Records/Information/ Management, Archives and Records Management; OR
Bachelor’s in any social science plus a Diploma in
Records/Information Management or equivalent qualification from a recognized
Institution
Proficiency in computer applications; and
Shown merit and ability as reflected in work
performance and results.
Skills and Competencies
Supervisory skills
Policy implementation
Oral/Written Communication skills
Administrative skills
Problem solving
Target setting
Delivery on work plans
Pro activeness
Computer literacy skills.
How To Apply
Persons interested in filling the above positions
should submit their application letters, accompanied by detailed Curriculum
Vitae indicating their telephone numbers and email address, copies of relevant
Academic and Professional Certificates, National Identity Card or Passport and
other relevant supporting documents
The applicant who qualifies for job offer will be
expected to submit the following clearances before the offer is made
The Ethics and Anticorruption Commission
Higher Education Loans Board
Criminal Investigation Department and
Kenya Revenue Authority as part of compliance with
Chapter Six of the Constitution of Kenya
Applications should be posted or delivered to
the County Assembly Offices, Office of the Clerk on or before
Wednesday, 12th June 2024 at 5.00pm, addressed to
The Clerk
County Assembly of Kirinyaga
P.O Box 55
Kerugoya
Only Shortlisted candidates will be contacted.
Canvassing will lead to automatic disqualification. Those who had applied need
not re-apply
