Assistant Office Administrator Job in Kenya

Job Purpose

  • The job holder is responsible for supporting the department assigned for provision of administrative services

Job Specifications

  • Duties and responsibilities at this level will entail:
    • maintaining office diary and protocol management;
    • recording dictation in shorthand and transcribing it in typewritten form typing from drafts, manuscripts or recording from dictation machines;
    • processing data;
    • operating office equipment;
    • ensuring good office layout;
    • attending to visitors/clients;
    • handling telephone calls;
    • ensuring security of office records, equipment and documents, including classified materials; and
    • preparing responses to simple routine correspondence.
    • planning and scheduling of meetings;
    • preparing and responding to routine correspondences;
    • management of e-office;
    • management of office protocol; and
    • managing office petty cash;

Person Specifications

  • For appointment to this grade, a candidate must have:
    • The following qualifications from the Kenya National Examinations Council:
      • Typewriting III (50 w.p.m.)/Computerized Document Processing III
      • Shorthand II (80 w.p.m.)
      • Business English III/Communications II
      • Office Practice II
      • Secretarial Duties II
      • Commerce II
      • Office Management III/Office Administration and Management III
    • OR Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or its equivalent qualification from a recognized institution;
    • Membership from Kenya National Secretaries Association or any other recognized body.
    • Proficiency in computer applications.
    • Fulfilled the requirements of Chapter Six of the Constitution;

Key Competencies and Skills

  • Proficiency Microsoft Office application
  • Aligning Performance for Success
  • People Management
  • Policy formulation and Implementation
  • Planning and Coordination
  • Strategy formulation and execution
  • Change Management skills
  • Problem solving skills
  • Leadership skills
  • IT skills
  • Leadership skills
  • Communication skills
  • Self driven
  • Negotiation skills
  • High Integrity
  • Interpersonal skills
  • Ability to work under pressure

How To Apply

All candidates who meet the requirements detailed in the Job Specifications should apply online using the provided link accessible via the KeNHA Website by close of business on Monday, 15 th July 2024 at 5:00 pm.

KeNHA is an Equal Opportunity Employer committed to diversity and gender equality within the organization and therefore encourages persons with disability, women and those from marginalized areas to apply. Applicants with disability are requested to indicate their status on the application link for ease of identification.

Prospective candidates MUST satisfy the requirements of Leadership and Integrity set out in Chapter six (6) of the Constitution of Kenya and shall be required to present the following documents during the interview.

  • Ethics and Anti-corruption Commission Clearance Certificate
  • Kenya Revenue Authority Tax Compliance Certificate
  • Higher Education Loans Board Clearance Certificate or proof of ongoing repayments
  • Certificate of Good Conduct issued by National Police Service
  • Certificate of Clearance from the Credit Reference Bureau (CRB)

The above documents will not be required at the point of application.

The terms of appointment for the above positions shall be on Permanent & Pensionable Terms of Service:

Applications without the relevant qualifications will not be considered. Any form of canvassing shall lead to automatic disqualification.

Only shortlisted candidates will be contacted.Interested and qualified? Go to Kenya National Highways Authority (KeNHA) on to apply