Responsibilities
General Administration:
Assists to coordinate official mission for the
Director of Administration, including logistical requirements, provision of
travel itineraries and meeting planning.
Drafts agenda, reports, official programmes,
notes/minutes of meetings, retreats, workshops, official visits. Ensures smooth
workflow.
Prepares list of participants and relevant focal
points.
Liaises with focal points efficiently and updates all
information/documentation and disseminates quickly to relevant stakeholders.
Assists to prepare On Behalf of Travel Requests and
Expense Claims as required.
Organizes and maintains reference material and
background documents in DAS document repository.
Maintains statistics in database of events based on
requests and shares the list indicating the interpretation requirements, venue,
date and other relevant information, on a quarterly basis with Budget section
for purposes of cost recovery as necessary. Coordinates with Division of
Conference Services as required.
Drafts and routes correspondence for signature.
Act as back up for other staff on
administrative/programmatic functions in the Office of the Director.
Data Management:
Dashboards:
Use dashboards and other business intelligence and
analytical products for management and clients including Key Performance
Indicators, other metrics and visuals as appropriate.
Reporting: Coordinates and presents management
summaries related to reporting, both through local dashboards and the DMSPC
management dashboard. Coordinates data and reports related to DAS activities
including events, townhalls and other activities.
Generate annual reports and request verification by
DAS Chiefs of Services on provisioning. Assist in generating ad-hoc reports
through the Management Dashboard. d) Assist UNON SLO in follow up on Delegation
of Authority sub-delegation analysis and Segregation of Duties conflict
reporting.
Other duties:
Assist with the collection and analysis of data as
well as preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information
material such as web pages or brochures.
Perform other related duties, as assigned.
Competencies and Qualifications
Education
Completion of secondary education/ high school
diploma is required. Supplementary training in administration or related area
is desirable.
Work Experience
A minimum of seven (7) years of progressively
responsible experience in administration, programme management or information
technology related role is required.
The minimum years of relevant experience is reduced
to five (5) years for candidates who possess a first-level university degree or
higher.
Experience with an Enterprise Resource Planning (ERP)
system (Umoja or similar) is required.
Experience in the United Nations system or similar
multi-national organization is desirable. Work experience of one (1) year or
more in data analytics or related area is desirable.
How To Apply
