Job Title: Administrative Analyst
Hiring Organization: Alliance of Bioversity International
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Agricultural Biodiversity
Job Type: Full Time
Salary: KES
Date Posted: 06/08/2024
The
Alliance of Bioversity International delivers research-based solutions that
harness agricultural biodiversity and sustainably transform food systems to
improve people’s lives. Alliance solutions address the global crises of
malnutrition, climate change, biodiversity loss, and environmental degradation.
The
Alliance works with local, national and multinational partners across Latin
America and the Caribbean, Asia and Africa, and with the public and private
sectors. The Alliance is part of CGIAR, a global research partnership for a
food-secure future, dedicated to reducing poverty, enhancing food and nutrition
security, and improving natural resources and ecosystem services.
About the position
The
Alliance of Bioversity International and CIAT is looking for a highly skilled
Analyst to support the Climate Action – Lever 3 Global Support Team.
This
position is part of the Climate Action – Lever 3 Global Support Team (L3GST)
and will focus on providing administrative and logistics support to research
staff of Climate Action team in Africa in coordination with the rest of the
L3GST and being supervised the L3GST manager.
Key
duties & responsibilities
Provide
support and carry out administrative and logistical procedures for the Climate
Action projects following L3GSP guidance.
Process
all travel requests, ticket flight options, ticket requests, monitoring of the
trip (departures/arrivals on time, advance travel processing, insurance, visas,
requirements and attention for urgent cases mostly Africa requests),
legalization and reimbursement of expenses.
Work with
L3GSP in the coordination for the logistics and organization of events,
including several high-profile international conferences in collaboration with
partners and/or donors in Africa.
Support
key event tasks in West and Central Africa such as planning and execution of
logistical support for all meetings, workshops and conferences related to the
lever, both internal and external.
Execute
the process of reimbursement of expenses through organization of invoices,
payment authorizations and collection accounts that are generated for the
different workshops and meetings.
Execute
all procurement requests (office supplies, material for events, business cards,
etc.)
Support
tasks related to HR matters related to hiring processes, including contractual
agreements for research staff, consultants, interns, and visiting researchers.
Process
consultant’s payment thru the different hubs in Africa.
Ensure
that donor rules regarding the use of funds for services, trips, events, and
consultancies are enforced (Collection and correct registration in Share Point
of required documentation)
Support
L3GSP in the development of the different management reports requires by the
units leaders.
Qualifications
Bachelors
degree in Business Administration, Finance, or related fields
Minimum
two (2) years of work experience in similar positions
Proficiency
in English at an intermediate level, with additional language skills considered
beneficial.
Competences
Demonstrated
ability to work effectively as part of a team with people in a multi-cultural
and multidisciplinary environment, including with external stakeholders, and
excellent interpersonal skills.
Ability
to provide a high level of service under pressure
