About the position
The Alliance of Bioversity International and CIAT is
looking for a highly skilled Analyst to support the Climate Action – Lever 3
Global Support Team.
This position is part of the Climate Action – Lever 3
Global Support Team (L3GST) and will focus on providing administrative and
logistics support to research staff of Climate Action team in Africa in
coordination with the rest of the L3GST and being supervised the L3GST manager.
Key duties & responsibilities
Provide support and carry out administrative and
logistical procedures for the Climate Action projects following L3GSP guidance.
Process all travel requests, ticket flight options,
ticket requests, monitoring of the trip (departures/arrivals on time, advance
travel processing, insurance, visas, requirements and attention for urgent
cases mostly Africa requests), legalization and reimbursement of expenses.
Work with L3GSP in the coordination for the logistics and organization of events, including several high-profile international conferences in collaboration with partners and/or donors in Africa.
Support key event tasks in West and Central Africa
such as planning and execution of logistical support for all meetings,
workshops and conferences related to the lever, both internal and external.
Execute the process of reimbursement of expenses
through organization of invoices, payment authorizations and collection
accounts that are generated for the different workshops and meetings.
Execute all procurement requests (office supplies,
material for events, business cards, etc.)
Support tasks related to HR matters related to hiring
processes, including contractual agreements for research staff, consultants,
interns, and visiting researchers.
Process consultant’s payment thru the different hubs
in Africa.
Ensure that donor rules regarding the use of funds
for services, trips, events, and consultancies are enforced (Collection and
correct registration in Share Point of required documentation)
Support L3GSP in the development of the different
management reports requires by the units leaders.
Qualification
Bachelors degree in Business Administration, Finance,
or related fields
Minimum two (2) years of work experience in similar
positions
Proficiency in English at an intermediate level, with
additional language skills considered beneficial.
Competences
Demonstrated ability to work effectively as part of a
team with people in a multi-cultural and multidisciplinary environment,
including with external stakeholders, and excellent interpersonal skills.
Ability to provide a high level of service under
pressure
Applications closing date: 18th June 2024
How To Apply
Applications MUST include reference number REF:
103721/Administrative Analyst as the position applied for. Cover
letter and CV should be saved as one document using the candidate’s last name,
first name for ease of sorting
