SENIOR PROCUREMENT OFFICER – KCAA SCALE 6 – (REF: EASA/ADM/04/24) – 1 POST
Job Description
- Processing procurement of assigned
tenders/quotations for goods, works, and services in compliance with the
Public Procurement laws and regulations.
- Carrying out evaluation of tenders and
provision of professional guidance when required.
- Participating in contract management and
monitoring through contract implementation teams.
- Preparing tender documents for Open
Tender, Restricted tender, expressions of interest, and supervising the
distribution of the tender documents to interested or invited bidders.
- Assisting in follow-ups for contracts
preparation to ensure they are expedited for timely performance of
contracts.
- Ensuring safe filing and custodianship of
tender documents for respective tenders, including but not limited to
Purchase Requisition, specifications, approval memo, tender document,
evaluation reports, approvals, copy of contract/LPO/LSO, progress report
of contract implementation, Inspection and Acceptance Certificate, and
Completion report.
- Releasing bid Bonds of various Bidders
from all Evaluated Tenders.
- Participating in the registration and
pre-qualification of suppliers.
- Participating in carrying out periodic
stock-taking, inventory, and stock control, verifying and approving stock
ledger reconciliation reports, monitoring stock levels, and making
recommendations.
- Providing secretariat services during
tender evaluation, inspection, disposal, and stock take activities.
- Ensuring compliance with reorder levels
for various stock items.
- Preparing periodic reports for all
contracts awarded.
- Participating and providing information
for internal and external audits matters.
- Participating in implementing and
monitoring quality systems and risk management.
- Performing any other functions stipulated
in the PPADA 2015, attendant Procurement Regulations, relevant
donor-funded procurement Regulations, and any other amendments or
Circulars as may be issued by the Government from time to time.
- Performing any other duties as may be
assigned by the Manager Procurement.
Personal Specifications
- Four (4) years’ work experience as a
Procurement Officer I or its equivalent from a comparable organization.
- Bachelor’s degree in any of the following
disciplines: Procurement Management, Supply Chain Management, Commerce,
Business Administration, Economics, Social Sciences, or equivalent
qualification from a recognized institution.
- Diploma in Procurement or Supply Chain
Management or equivalent qualification from a recognized institution.
- Hold a valid practicing License for
supply chain management from the Kenya Institute of Supplies Management
(KISM).
- Registration with the Kenya Institute of
Supplies Management (KISM) or equivalent professional body and in good
standing.
- Certificate in supervisory skills course
lasting not less than two (2) weeks from a recognized institution.
- Shown merit and ability as reflected in
work performance and results.
- Proficiency in computer applications.
How To Apply
Interested
candidates are required to submit their application letters quoting the job
reference number on the envelope & application letter and attaching copies
of certificates, testimonials and a detailed CV with full contact details of
three professional referees to the address below. The applications should be
received not later than 14th
May 2024.
Details
of the job specifications can be obtained from the KCAA website at www.kcaa.or.ke
Kenya
Civil Aviation Authority is an equal opportunity employer. Female candidates
and persons with disabilities (PWDs) are encouraged to apply. Persons with
disabilities are required to attach a copy of a valid NCPWD membership card.
The Director General
Kenya Civil Aviation Authority
Aviation House – JKIA
P. O. Box 30163 – 00100
NAIROBI
Note
that only shortlisted candidates will be contacted while successful candidates
will be expected to meet the requirements of Chapter 6 of the Constitution.
