Procurement Officer Job in Kenya

Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.

Role Objective:

Our client seeks an astute and competent procurement officer to manage procurement activities, internal control systems, management reporting while maintaining cost-efficiency and high-quality.

The procurement officer’s responsibilities include maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.

Core Duties and Responsibilities

  • Assist in preparing annual budgets and procurement plans.
  • Assist in contracting processes from creation to closure, maintain and update the suppliers register, ensure fairness and transparency in the tender process.
  • Receive, inspect, and accept/reject goods in coordination with user departments as per the specifications, quality, quantity, and price on the Local Purchase Orders when need arises.
  • Ensure compliance with procurement regulations and company policies.
  • Monitor supplier performance, review, and implement new supply chain practices as needed and develop supply options and contingency plans to avoid stockouts.
  • Meet with suppliers to discuss performance metrics and production forecasts.
  • Source organization requirements competitively and develop cost forecasts.
  • Monitor and share information on market trends, prices, and quality factors affecting supplies.
  • Ensure low-cost spending while maintaining specifications and quality.
  • Proper filing of procurement documents and approvals.
  • Assist in the disposal of obsolete assets through various methods such as public auction, public tender, and trade ins to free up storage space in the storage
  • Develop and implement supply chain procedures and systems for efficiency.
  • Conduct supplier evaluation, tender evaluation, and vendor database management.
  • Ensure procurement processes’ integrity, compliance, fairness, accuracy, and openness.
  • Monitor track and expedite all procurement activities and delivery status of goods/services.
  • Maintain an effective store management system where all expenses are monitored and charged to the appropriate department.
  • Issue out RFQs and receive & evaluate Purchase requirements
  • Raising, processing & dispatching & Local Purchase Orders
  • Follow-up on issued & overstayed orders, deliveries as required
  • Maintain cordial and meaningful supplier relationships and coordinate vendor disputes for account matters.
  • Conducting all commercial negotiations.
  • Proactive update on stock out, oversee stock levels and logistics,price change and extreme probability based on market feedback.
  • Perform any other duties as may be assigned.

Job Specifications and Qualifications

  • Diploma in Mechanical engineering or CIPS and or Accounts (CPA1).
  • Knowledge in statistics will be an added advantage.
  • At least 3 years experience in factory spares, machinery parts.
  • Experience in procurement duties such as ordering/ a general experience of stores/ warehouse.
  • Demonstrated outstanding professional competence in procurement work.
  • Knowledge of procurement procedures.
  • Proficiency in MS Office Suite.

Key Competencies

  • Ability to work independently and in a team while upholding collective responsibility
  • Excellent People Skills
  • Exceptional Negotiation and Communication Skills
  • High integrity-driven person.
  • Excellent Planning & Organizational Skills.
  • Great Analytical Skills.

How To Apply

If interested in the position and meet the above requirements, kindly send your CV on or before 06th May 2024 to the email and indicate the position applied for in the subject line.