Job Title: Leadership Support Officer
Hiring Organization: Médecins Sans Frontières
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 05/29/2024
Msf
International
Médecins
Sans Frontières (MSF) is an international, independent, medical humanitarian
organisation that delivers emergency aid to people affected by armed conflict,
epidemics, healthcare exclusion and natural disasters. MSF offers assistance to
people based only on need and irrespective of race, religion, gender or
political affiliation. MSF International is the legal entity that binds MSF’s
24 sections, 26 associations and other offices together. Based in Geneva, MSF
International provides coordination, information and support to the MSF
movement, and implements international projects and initiatives as requested.
Position Background
Access to
Products for Healthcare (APH) is critical to MSF’s Social Mission. MSF has been
engaged in a wide variety of ways to improve APH in the past decades. In 2023,
the MSF International Board approved the set-up of a new organisational model
for APH work in MSF. A central part of this model is the creation of an
international Structure that supports the APH agenda, and is overseen by an
Executive Board.
Place
In The Organisation
The
Leadership Support Officer reports administratively to the Organisational Model
Change Executive and works under the direction of the APH Structure Board and
Executive Director.
Purpose
Of The Position
The
purpose of this position is to support the oversight and the implementation of
the activities required for the set-up of MSF’s new APH Structure by organising
internal meetings and other events, making sure all activities, discussions and
outcomes are documented, and supporting new Structure staff in their onboarding
Main
Responsibilities
Guided by
the Chairs of the Executive Board (SEB) and the Executive Director (ED), the
position holder takes responsibility for the smooth operational and
administrative functions of the SEB and optimal support to the ED.
The scope
of responsibilities, for this position may evolve over time with the
development of the APH Structure set-up.
Coordination
and oversight Support:
Support
the organisation of the SEB, Management Team and other key meetings related to
the APH Structure, and attends those meetings as requested.
In
collaboration with the SEB and ED, ensure minutes of these meetings are taken
to promote an effective oversight for the SEB and ED.
Collaborate
and coordinate with relevant OMC staff for minutes of the SEB and OMC meetings
and other relevant documentation.
Maintain
a dynamic overview of activities planned, including their progress and their
timelines.
Update
key documents for the SEB and ED where applicable.
APH
Structure activities implementation
Support
the recruitment and on-boarding of APH Structure staff.
Establish
support needs with SEB members and ED, and implement support as agreed.
Lead the
planning and execution of specific deliverables as directed.
Information
management and reporting
Regularly
update the SEB and ED of progress/issues related to the execution of specific
deliverables.
Collate
information and draft regular reports including those reports linked with
specific deliverables.
Draft and
refresh the framing of SEB/APH Structure deliverables as required.
Ensure
internal programme information is filed appropriately.
Maintain
and update the SEB SharePoint site and the SEB portal including:
o Proper
folder structures
o
Appropriate Internal programme information
Advise
the SEB and ED as required
Support
the management of the SEB budget if required
Provide
surge capacity support for other APH Projects if requested
Job
requirements
Significant
experience in project management or coordination support to executive
decision-making bodies for an international organisation.
Demonstrated
experience and/or comprehensive understanding of internal information
management.
Experience
in report writing for senior leadership.
Full
proficiency in English, spoken and written (other languages are considered an
asset)
The
ability to adapt, change prioritise and shift tasks at short notice.
Proficient
in MS Office, including the use of management tools for administration and
coordination purposes.
Strong
interpersonal skills and the ability to work effectively within a team.
Experience
working in a multi-cultural, diverse environment and across time zones.
Basic
knowledge of general data protection regulations.
Experience
in conducting or supporting research work (surveys, interviews and synthetizing
outcomes) an advantage.
MSF
values diversity and is committed to create an inclusive working environment.
We genuinely welcome applications from all qualified candidates regardless of
race, ethnicity, caste, disability, gender identity, marital or civil
partnership status, and national origins, religion or belief, or sexual
orientation.
The
protection of your personal data is important to MSF. By submitting your
application, you consent to MSF using your personal data. For more information,
consult our privacy notice to job applicants [here].
