Job Title: HR Assistant
Hiring Organization: Aga
Khan University
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full
Time
Salary: KES
Date Posted: 05/11/2024
In the last four decades, Aga Khan University (AKU) has built a global reputation for its work to improve the quality of life in developing societies through high-quality teaching, research, and healthcare delivery that reflects its core values of impact, quality relevance and access. A not-for-profit organization and an agency of the AKDN, the University has campuses and programs in Pakistan, Kenya, Tanzania, Uganda, Afghanistan, and the United Kingdom. The Aga Khan University Hospital, Karachi, and the Aga Khan University Hospital, Nairobi were the first hospitals in their regions to be accredited by American accreditation health organizations such as the Joint Commission International (JCI) and the College of American Pathologist
Currently, in East Africa, AKU offers academic programs in medicine, nursing, teacher education, and journalism. Moreover, Aga Khan University Hospital, Nairobi (AKUH, N) is a teaching hospital that provides tertiary and secondary level healthcare services along with a number of outreach centers spread across various parts of Kenya. The university in East Africa currently has a total staff strength of approximately 3000 full time staff and faculty.
Applications are invited from qualified candidates for the above position based in Nairobi Kenya. The position holders will report to the Manager – Advisory and Support, and the Senior Manager- Human Resources in the Human Resource Department.
Key
Responsibilities:
The
incumbents will offer seamless support towards the provision of HR functional
support. This will include but not limited to:
- Meeting
scheduling – handling bookings, minute taking, participant confirmations.
- Drafting
all HR related correspondence using prescribed templates.
- Support
in administration of medical benefits for employees and eligible
dependents.
- Processing
of resignations accepted at departmental level.
- Support
in sending triggers to Departments to facilitate preparation of contract
extensions/conclusions as and when required.
- Assist
in ensuring timely confirmation of new staff on completion of probation.
- Timely
enrolment of benefits in line with institutional policy.
- Provide
support in processing pension/provident fund withdrawal forms to Jubilee
Insurance.
- Ensure
that clearance forms and final letters are sent to finance in a timely
manner to facilitate payment of final dues.
- Provide
support in responding to leave queries/troubleshooting.
- Record
management – filing HR correspondences on physical files and DOC-IT
- Updating
HR Quality Variance Reports before the 5th of the following month
- Support
in processing monthly pool forms
- Support
in primary source verification of academic certifications for new
employees
- Any
other duties that may be assigned from time to time.
Qualifications,
experience, and skills required
- Diploma/Higher
Diploma in Human Resource Management
- 1
– 2 year’s HR administrative work experience in a busy HR set up
- Working
knowledge of the Kenyan labor laws
- Proficiency
in MS office packages
- Excellent
written and verbal communication skills
- Demonstrated
excellence in organizing priorities.
- Good
customer service
- Good
analytical skills
- Ability
to work under pressure.
- Demonstrated
ability to preserve confidentiality.
