Responsibilities
- Prepare HR documents, like employment
contracts and Personal Services Contracts (PSC).
- Staying abreast of different countries’
regulations and ensuring compliance with local labor laws across the
assigned regions.
- Enter employment data into multiple
databases for the purposes of payroll, benefit administration and employee
records.
- Perform data entry of new hires,
terminations and other associated personnel actions.
- Maintain accurate and up-to-date human
resource files, records, and documentation.
- Work with the Regional HR Officer to
manage onboarding paperwork, new hire orientations, and HR projects, as
needed.
- Act as a liaison between the organization
and external benefits providers and vendors, which may include health,
disability, and retirement plan providers. Support the annual renewal
process of our benefits plans.
- Answer frequently asked questions from
applicants and employees relative to standard policies, benefits, hiring
processes, etc.; refer more complex questions to the Regional HR Officer
or management.
Job Requirements
- Bachelor’s degree in Human Resources,
Business Administration or equivalent.
- 5-7 years of previous HR administrative
experience.
- Proficiency in English/French &
knowledge of local law directives as an advantage
- Highly proficient in Microsoft Word,
Excel, and Outlook.
- Professional, reliable, flexible and have
a positive, can-do attitude.
- Excellent attention to detail with strong
customer service skills and ability to prioritize.
- Ability to communicate well in both
written and verbal communication forms.
- Proactive attitude and volunteers
willingly to take on additional responsibilities and assist with other HR
team members’ projects.
- Ability to work independently and take
initiative.
- Good interpersonal skills and ability to
work in a multicultural and decentralized work environment.
- The HR Admin Officer works under the
general guidance and direction of the Regional HR Officer to provide
administrative and operational support with implementing HR initiatives in
IFDC country offices throughout the assigned regions.
- The HR Admin Officer plays a pivotal role
in managing HR documentation, including the drafting of employment
contracts and Personal Services Contracts (PSC), while ensuring accurate
data entry into multiple databases for payroll, benefits, and employee records.
Collaborating with the Regional HR Officer, the position oversees
onboarding paperwork, new hire orientations, and HR projects, acting as a
liaison with external benefits providers to support the annual benefits
plan renewal process. Additionally, the role involves addressing standard
inquiries and referring more complex questions to the Regional HR Officer
or management, contributing to the smooth operation of HR functions. The
individual hired into this position must be a natural collaborator with a
customer service approach to work, as well as a willingness to demonstrate
DEI values in day-to-day interactions and activities.
How To Apply