Job Title: Grants
Manager
Hiring Organization: Mercy
Corps
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Date Posted: 05/01/2024
The purpose of the CCS Grants Coordinator position is to provide essential oversight and coordination of all reporting, proposal development, and communication tasks for the CCS. S/he will coordinate effectively with CCS partners to prepare high quality and timely donor reports, lead proposal development and produce high quality external communication products. S/he will assist the CCS Director with other reporting activities including: responding to information requests, writing success stories, and monitoring and reporting on program impact. S/he will coordinate with donors, partners, and other NGOs as required by the CCS Director and will attend key coordination meetings and support information sharing across partners. S/he will provide guidance and direction to the CCS Communications Officer.
Essential Job Functions
Program
Development
- Engage
with the CCS Secretariat team, CCS partners and grant holder headquarters
to develop high quality concept notes and proposals.
- Support
the CCS Director with the development of strategy and/ or position papers.
- Support
donor cultivation for unsolicited opportunities, as well as tracking of
relevant donor calls for proposals.
Documentation
and Reporting
- Ensure
establishment and maintenance of CCS reporting and proposal pipeline.
- Engage
with CCS Secretariat team, CCS partners, and grant holder headquarters to
prepare donor reports on program progress, ensuring all reporting
requirements are delivered on time and in a quality manner.
- Ensure
quality of program writing, including program activity plans, reports and
informal updates.
- Schedule
various CCS coordination meetings as needed; ensure meeting minutes are
documented and filed.
- Respond
to information requests, draft success stories, monitor and report on the
impact of the various CCS programs.
- When
appropriate, develop and release public communications.
- Engage
with CCS Secretariat team (Finance, MEAL, Policy, Research & Advocacy,
grant holder headquarters) and with CCS partners in the development of
proposals, reports, success stories, briefs, grant/sub-grant maintenance
and other tasks as assigned by the CCS Director.
Program
Management & Quality
- Support
the CCS Director in developing and managing project consolidation tools
for use by the CCS and Steering Committee for decision-making, including
regular progress reports and key program highlights/ issues.
- Facilitate
coordination and communication with CCS partner grants focal points
through quarterly CCS Grants meetings.
- Maintain
program files and ensure key materials are correctly filed.
- Coordinate
with CCS partners in writing reports and success stories.
- Ensure
that partners are aware of requirements and conditions of grant agreements
and contracts, through the use of grant opening/mid/closing meetings and
other methods.
- Ensure
that grant coordination systems and processes are successfully implemented
across the life of all grants.
- Ensure
that key controls are in place to support effective management of the
funding portfolio and compliance with the donor requirements.
- Oversee
development and usage of standard visibility materials, both for CCS and
its donors.
- Visit
CCS partner programming field sites on regular basis.
Finance
& Compliance Management
- Ensure
the consortium activities are compliant with donor and grant holder rules
and regulations
- Manage
the consortium budget and ensure partner expenditures are in line with
agreed upon budgets
- Monitor
expenditures and forecasts, ensure timely identification of under/over
spends and propose and implement solutions
- Ensure
timely submission of donor financial reports
Representation
and Coordination
- Participate
where relevant in external representation of the consortium with various
groups, including donors, UN agencies, the World Bank and local
authorities as feasible.
- Represent
consortium progress to donors as well as within the Cash Working Group,
the Emergency Livelihoods Cluster, other relevant clusters, working groups
related to Social Protection, and other coordination fora as strategic.
- Share
learning from the consortium with the greater humanitarian and development
community within Sudan as well as regionally and globally, as relevant.
Organizational
Learning
- As
part of our commitment to organizational learning and in support of our
understanding that learning organizations are more effective, efficient
and relevant to the communities they serve – we expect all team members to
commit 5% of their time to learning activities that benefit Mercy Corps as
well as themselves.
Accountability
to Beneficiaries
- Mercy
Corps team members are expected to support all efforts towards
accountability, specifically to our beneficiaries and to international
standards guiding international relief and development work, while
actively engaging beneficiary communities as equal partners in the design,
monitoring and evaluation of our field projects.
Knowledge
and Experience
- Bachelor
degree or equivalent in related field, including public relations,
journalism, and international affairs or commensurate field experience.
- 5+
years of experience providing coordination or management support to
program implementation in a relevant field of expertise that includes:
- Preparing
writing and analysis on programmatic activities;
- Budget
management experience;
- Managing
work plans;
- Representing
programs with donors and external stakeholders.
- Proven
ability to work cooperatively with internal and external stakeholders, and
to play a leadership role in convening groups. Astute skills in
relationship building and coordination.
- Experience
working with ECHO, SDC and USAID/BHA, FCDO highly desired.
- Ability
to represent the CCS to donors, NGO and UN counterparts, local groups,
community members and local authorities is essential.
- Excellent
writing and communications skills required.
- Fluency
in English, both written and verbal