Responsibilities
Medium-term plan:
- Reviews, analyses and finalizes the
preparation of UNEP’s medium-term strategy and its revisions on the basis
of departmental submissions, taking into account recommendations and
decisions of specialized intergovernmental bodies including UNEA and the
General Assembly.
- Provides substantive support to relevant
intergovernmental and expert bodies in their review of the medium-term
strategy and its revisions, and secures approval from UNEA and the General
Assembly. Ensure legislative mandates are accurately translated into
programme budgets.
Budget preparation:
- Reviews, analyses and finalizes cost
estimates and budget proposals, in terms of staff and non-staff
requirements from; (a) the divisions and regional offices, including
programmatic aspects; (b) ensure compliance with the medium-term
strategy and other legislative mandates.
- Supports the development of the resource
requirements section in the Programme of Work. Provides detailed
inputs with respect to resource requirements for budget submissions.
- Reviews, analyzes and finalizes programme
budget/financial implications to the governing bodies statements in light
of additional mandates.
- Provides substantive support to relevant
intergovernmental and expert bodies in their budget review and assists in
securing approval from UNEA and the General Assembly.
- Lead the yearly allocation process for
core financial resources and their deliberations through the Budget
Steering Committee.
Budget administration:
- Issues allotments, authorizes
sub-allotments, including redeployment of funds when necessary, ensuring
appropriate expenditures. Manages and monitors budget implementation
and recommends reallocation of funds as necessary.
- Monitors expenditures to ensure that they
remain within authorized levels.
- Administers and monitors extra-budgetary
resources, including review of agreements and cost plans, ensuring
compliance with regulations and rules and established policies and
procedures.
- Administers and monitors extra-budgetary
resources pertaining to Thematic Funds and Programme Cooperation
Agreements (Norway, SIDA, China and other corporate agreements as assigned
by the Director of Corporate Services Division).
- Reviews draft agreements and cost plans,
support the allocation of the yearly contributions, ensures allotments are
recorded in the ERP system against approved projects and initiatives,
monitor and follow up on expenditures including monthly review of outstanding
commitments, timely closure of the associated grants, reporting the
financial reports to the donors, while ensuring compliance with
regulations and rules and established policies and procedures.
- Reviews and makes appropriate
recommendations with respect to the finalization of budget performance
reports, analyzing variances between approved budgets and actual
expenditures.
- Prepare periodic and ad-hoc reports,
including monthly budget dashboard reports to senior management, Programme
Performance Reports (PPR) to UNEP Senior Management, as well as to the
Committee of Permanent Representatives (CPR).
- Manage approved staffing table for
Corporate Services Division, Executive Office, and Evaluation Office, and
other assigned client offices.
- Prepare monthly post incumbency reports
and update the positions’ cost distribution in Umoja Organization
Management to ensure correct coding blocks are charged.
- Prepare/review relevant financial and/or
budgetary reports needed for IPSAS financial statement purposes.
- Provides substantive support to relevant
intergovernmental and expert bodies.
General:
- Provides advice and guidance, including
training, to headquarters and field staff and team members on budgetary
and financial policies and procedures, including results-based budgeting.
- Participates in inter-departmental
meetings and/or technical survey missions on matters related to resource
requirements, programming and budgetary issues.
- Keeps up-to-date on
documents/reports/guidelines that have a bearing on matters related to
programme budgets, ensuring compliance with intergovernmental
recommendations and decisions as well as with the United Nations policies
and procedures.
- Drafts reports for intergovernmental
bodies and for management on budgetary issues, and correspondence.
- Undertakes research and analysis of
budgetary policies and procedures, makes recommendations for changes
and/or modifications.
- Acts as Certifying Officer under
Financial Rule 110.4 to ensure that proposed obligations and expenditures
are in accordance with approved budgets and established regulations and
rules.
- Ensures the integrity of financial and
management systems and the controls that underpin them.
- May plan, organize, manage and supervise
the work of the subordinates assigned.
- Collects and analyzes data to identify
trends or patterns and provide insights through graphs, charts, tables and
reports using data visualization methods to enable data-driven planning,
decision-making, presentation and reporting.
- Incumbent may be asked to perform other
related duties.
Competencies and Qualifications
Education
- Advanced university degree (Master’s
degree or equivalent) in business administration, finance, or related
field is required.
- A first-level university degree in
combination with two years of qualifying work experience may be accepted
in lieu of the advanced university degree.
- Successful completion of both degree and
non-degree programs in data analytics, business analytics or data science
programs is desirable.
Work Experience
- A minimum of seven years of progressively
responsible work experience in budget, finance, administration, business
administration or a related area, is required.
- Proven working experience with the
financial and budgetary functions in Enterprise Resource Platform (ERP)
systems (e.g., Umoja) is required.
- Experience in conducting qualitative
research and analysis is desirable.
- Experience using data analytical tools
such as MS Excel and Power BI is desirable.
- Experience with the preparation of
financial, budgetary and management reports, use of reports in Business
Intelligence, and the reporting of budgetary information in accordance
with the International Public Sector Accounting Standards (IPSAS) is
desirable.
- Experience in results-based budgeting
(RBB) is desirable.
- Experience in applying the policies and
practices of cost recovery is desirable.
- Experience with the UN Common System or a
comparable international organization in the development and
administration of complex assessed and extrabudgetary resources and the
service of intergovernmental bodies (e.g. Advisory Committee on
Administrative and Budgetary Questions (ACABQ), 5th Committee, Committee
for Programme and Coordination (CPC) is desirable.
- 2 years or more of experience in data
analytics or related area is desirable.
How To Apply
