Responsibilities
Budget:
- Provides support with respect to the
review, analyses and preparation of the medium-term plan and its
revisions.
- Prepares supporting documents (narrative
and supporting tables) with respect to finalization of cost estimates and
budget proposals, in terms of staff and non-staff requirements.
- Assists managers in the elaboration of
resource requirements for budget submissions.
- Undertakes research and provides support
to higher level Finance & Budget Officers with respect to budget
reviews of relevant intergovernmental and expert bodies.
- Monitors expenditures and compares with
approved budget; prepares adjustments as necessary.
- Reviews requisitions for goods and
services to ensure (a) correct objects of expenditure have been charged,
and (b) availability of funds.
- Assists in preparation of budget
performance submissions and finalization of budget performance reports,
analyzing variances between approved budgets and actual expenditures.
- Monitors integrity of various financial
databases.
- Verifies accuracy of input data, ensuring
consistency of data in previous allotments to new allotments issued.
- Co-ordinates with other finance and
budget staff on related issues during preparation of budget reports.
Periodic reconciliation of accounts Treasury:
- Review incoming payment instructions with
regard to banking details and sources of funds.
- Prepare payments for final disbursement
by Cashier.
- Notify payees on status on payments.
- Assist staff members, Fund Management
Officers, Administrative Officers, and donors regarding queries on payment
and deposit related issues.
General:
- Keeps up-to-date on
documents/reports/guidelines that have a bearing on matters related to
programme, ensuring compliance with intergovernmental recommendations and
decisions as well as with United Nations policies and procedures.
Drafts or prepares correspondence to respond to enquiries in respect
to relevant financial and budget matters.
- Maintain and keep up-to-date files. •
Assists with the collection and analysis of data as well as preparation of
data presentations and reports for information sharing, responding to
queries, knowledge management, planning and decision making. • Assists with
visualizations and updating information material such as web pages or
brochures. • May be responsible for providing guidance, training and daily
supervision to other general service staff in the area of responsibility.
• Performs other related duties, as assigned.
Competencies
- Professionalism:
Knowledge of, and ability to apply financial rules, regulations and
procedures in the UN environment. Knowledge, skills and ability to
extract, interpret, analyse and format data across the full range of
finance and budget functions, including programme development and database
management, claims and treasury operations. Ability to identify and
resolve data discrepancies and operational problems. Shows pride in work
and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional
rather than personal concerns; shows persistence when faced with difficult
problems or challenges; remains calm in stressful situations. The ability
to perform analysis, modeling and interpretation of data in support of
decision-making. Commitment to implementing the goal of gender equality by
ensuring the equal participation and full involvement of women and men in
all aspects of work.
- Teamwork: Works
collaboratively with colleagues to achieve organizational goals; solicits
input by genuinely valuing others’ ideas and expertise; is willing to
learn from others; places team agenda before personal agenda; supports and
acts in accordance with final group decision, even when such decisions may
not entirely reflect own position; shares credit for team accomplishments
and accepts joint responsibility for team shortcomings.
- Planning& Organizing: Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts
priorities as required; allocates appropriate amount of time and resources
for completing work; foresees risks and allows for contingencies when
planning; monitors and adjusts plans and actions as necessary; uses time
efficiently.
Qualifications
Education
- High school diploma or equivalent.
Job – Specific Qualification
- Additional qualifications in accounting,
finance or related field are desirable. Certified Public Accountant (CPA)
certificate or equivalent is desirable.
Work Experience
- A minimum of seven (7) years progressive
working experience in finance, budget, accounting or related area is
required. The minimum years of relevant experience is reduced to five (5)
years for candidates who possess a first level university degree or higher.
Experience in Global Environment Facility (GEF) project/grant management,
budgeting, accounting, and financial management is desirable. Proven
experience working with Enterprise Resource Planning (ERP) systems such as
Systems Applications and Products (SAP) is desirable
How To Apply