Job Title: Finance and Administration Assistant
Hiring Organization: Ripple
Effect
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit
Job Type: Full
Time
Salary: KES
Date Posted: 05/08/2024
To
support the project staff to ensure smooth office operations and frontline
financial compliance in line with established procedures and processes. Provide
effective administrative support and facilitate logistics to achieve
efficiency, timeliness, cost effectiveness.
Key responsibilities
Compliance
and documentation
- Review
accounting documentation to ensure completeness and compliance with Ripple
Effect policies.
- Ensure
project office assets are monitored, secured and maintained through
updating the asset register, registering/tagging assets, insuring fixed
assets and safe storage.
Financial
data entry
- Ensure
project financial transactions are processed and filed in line with Ripple
Effect’s finance manual, including:
- Ensuring
that voucher documents are supported, correct and entered into the system.
- Ensuring
the timely follow up of the activity advances taken by project staff &
that justification documentations are correct and complete
Financial
reporting
- Work
closely with country finance staff to assist with the monthly/quarterly
reporting to management and donors, including generation of project
spending reports to highlight any variances to the budget.
Administrative
support
- Assist
with procurement, ensuring that activity is in line with approved project
procurement ceilings and procedures. This includes supporting the sourcing
and analysis of quotes to ensure Ripple Effect Kenya gets value for money,
following up with suppliers and maintaining procurement files and
transactions.
- Maintain
an up-to-date vendor database including management of preferred supplier
contracts in the project area.
- Provide
administrative support to the project team to ensure smooth running of the
office operations.
- Ensure
the office environment is well maintained and secure, including monitoring
access and keyholders
Other
duties
Act at
all times according to Ripple Effect’s values and in support.
To undertake other duties of a similar nature as reasonably required by the
line manager.
Essential:
- Minimum
CPAII or Degree in Business management from a recognised institution,
along with post qualification.
Experience
and knowledge
- Good
experience in finance including experience in processing financial
transactions, maintaining effective financial and accounting systems and
assisting with the preparation of financial and management reports.
- Experience
of providing general business administration is also required.
- Supports
the monthly and quarterly reporting to management and donors, which
involves collating, validating and analysing data and financial
information in line with established finance and reporting procedures.
Essential:
- Good
written and verbal communication skills and strong interpersonal skills,
including the ability to listen and work across cultures.
- Commitment
to Ripple Effect’s mission.
- Commitment
to uphold our values of integrity, accountability and compassion.
- Respect
for Ripple Effect’s Christian background and ethos
How To
Apply
Submit
your job application form to applications@rippleeffect.org
by the closing date clearly indicating the position you are applying for and
the job code in the subject line.