Job Title: Facilities Supervisor
Hiring Organization: Tatu City
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Manufacturing
Job Type: Full Time
Salary: KES
Date Posted: 05/27/2024
Responsibilities:
The
Facilities Supervisor at Tatu City is responsible for overseeing the
maintenance and operation of all facilities, infrastructure, and other assets
under City Management. This includes ensuring a safe, functional, and
aesthetically pleasing environment for all residents and visitors. The
Facilities Supervisor will coordinate and supervise maintenance staff, manage
vendor relationships, and ensure compliance with safety regulations. The
Facilities Supervisor will also manage the city’s vehicle fleet, ensuring
proper maintenance and efficient utilisation.
Key Responsibilities:
Maintenance
Management:
Oversee
routine and preventive maintenance of buildings, equipment, infrastructure and
all assets under City Management.
Create
and maintain an inventory of all assets within all facilities and under City
Management.
Develop
and implement planned preventive maintenance schedules and ensure timely
completion.
Inspect
facilities regularly to identify, document, track and resolve issues.
Fleet
Management:
Manage
the city’s fleet of vehicles, motorbikes and e-bikes, ensuring regular
maintenance and repairs.
Monitor
vehicle usage and fuel consumption to optimise efficiency.
Coordinate
with drivers and ensure compliance with all transportation regulations.
Maintain
detailed records of vehicle service history and operational costs.
Manage
the company’s fleet management system
Coordinate
with the legal team on all insurance and e-citizen-related aspects of vehicles
Team
Supervision:
Lead and
manage the facilities maintenance team, providing guidance and support.
Coordinate
training and development programs for team members.
Conduct
performance evaluations and provide feedback.
Vendor
Coordination:
Manage
relationships with contractors and service providers.
Oversee
the procurement of maintenance supplies and equipment.
Ensure
that all contracted work is completed to the highest standards.
Implement
all internal SOPs related to vendor management
Safety
and Compliance:
Ensure
compliance with health and safety regulations.
Develop
and implement safety protocols and emergency response plans for works under
their scope
Coordinate
with the EHS team to conduct regular premise inspections, safety audits and
drills.
Budget
Management:
Assist in
the preparation of the facilities budget.
Monitor
expenses and ensure cost-effective management of resources.
Review
and approve invoices related to facilities maintenance.
Customer
Service:
Address
and resolve facilities-related issues raised by stakeholders.
Maintain
open communication with all stakeholders to ensure satisfaction.
Implement
feedback mechanisms to improve service delivery.
Project
Management:
Plan and
oversee renovation and refurbishment projects as may be directed.
Coordinate
with architects, engineers, and construction teams as necessary.
Ensure
projects are completed on time and within budget.
Requirements
Hard
skills and experience:
Bachelor’s
degree in Construction Management, Real Estate, Engineering, or a related
field.
Minimum
of 5 years of experience in facilities management, with at least 2 years in a
supervisory role.
Strong
knowledge of building systems, maintenance procedures, and safety regulations.
Excellent
leadership and team management skills.
Proficient
in using work management tools.
Excellent
report writing skills.
Strong
problem-solving and decision-making abilities.
Excellent
communication and interpersonal skills.
How To
Apply
Please submit your updated resume
to Facilitiessupervisor@tatucity.com
and indicate ‘Facilities Supervisor’ in the subject line
by June 10, 2024.