Role Summary
- The Executive Assistant is responsible for providing full
executive support to the Regional Director including diary management,
administration, travel arrangements, meeting preparation, working on
specific projects and research as required.
Responsibilities
- To act as a first point of contact dealing with correspondence
and phone calls.
- To proactively manage and coordinate the diary of the Regional
Director by prioritizing and arranging internal and external meetings,
ensuring appropriate briefing papers are prepared and provided.
- Plan and organize travel and accommodation when required.
- Maintain effective filling and data storage including emails
and retrieval systems.
- To provide full support by dealing with all correspondence and
calls, drafting routine letters to high standard, taking minutes in
meetings, taking messages and other administrative tasks as required.
- To provide support for the Retail Executive Committee by
ensuring meetings are properly arranged and serviced. This will include
drafting agendas, collating papers and reports, taking minutes and
following up action points.
- Support the Regional Director to keep the Retail Executive
Committee informed about the work of the organization and their
appropriate training and induction.
- To plan and manage key organizational events such as Staff and
Volunteer events, Strategy days, Staff briefings and others as required.
- Ensure that work is carried out in accordance with MAF’s
values, equality aims, policies and procedures.
- Participate and contribute to organizational/team meetings as
required.
- Provide reports for the Retail Executive Committee as
required.
- Undertake any other appropriate duties as required to support
the Regional Director to enable them to fulfil their role.
- Carry out all the duties with complete discretion and a high
regard for confidentiality.
Qualifications
And Experience
- Degree in Communication/Public Relations or any relevant
discipline
- Computer literacy
- A minimum of 3+ years relevant experience in a busy office in
a similar position
- 2+ years of experience in the retail business or closely
related industry
- Experience in managing multiple priorities, administrative
coordination, and logistics
Skills
- Excellent presentation skills and the ability to train on
system usage
- Time management and organizational skills
- Well-organized, detail-oriented, ability to multi-task with
great follow-up skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office suite
How
To Apply
