Duties And Responsibilities
- Under the overall guidance of the Chief
and the Private Sector Partnerships Advisor, the Executive Event Producer
will undertake the following:
Before the Event
- Provide and oversee a detailed production
plan, including timeline of key milestones and deadlines, along with team
members responsible for actions/tasks.
- Ensure that all agendas are created for
and facilitate regular pre-production meetings with all personnel working
on the event.
- Guide the development and creation of
customized collateral materials developed for the event (save the date,
invitation, communications, signage, display materials, etc.);
- Ensure that production-related documents
for the event are prepared such as detailed and timed run of show and
other prep materials for participants and speakers as required.
- Collaborate with the HeForShe team to
refine the concept and agenda for the event in the most cost-effective
manner to accomplish the objectives.
- Provide assistance to the PSP Chief and
/or relevant PSP Management Team members in outreach to desired speakers
and high-level guests participating in the event,
- Identify and guide outreach to potential
celebrity host/speakers/emcee and/or entertainment act(s) for the event in
collaboration with HFS team, coordinating with their representatives as
needed.
- Serve as central technical lead and
primary liaison for coordinating with the event production company,
providing detailed guidance on creative direction, technical requirements,
and logistical needs to ensure successful execution of the event.
- Coordinate with vendors to ensure a
smooth end-to-end production: tasks including research, assessment and
decision-making inputs on the venue, catering, AV requirements from
suppliers, venue design and décor, volunteer assignments, broader
logistical needs, VIP, security and protocol needs, speaker and
potentially entertainment support.
- Collaborate closely with the HeForShe
team to ensure coordinated and streamlined execution of every stage of the
process.
- Provide template for the final Script.
During the Event
- Lead on-site management of all production
elements including venue set-up, A/V, lighting, staging, etc.
- Lead and provide management support for
logistics for speaker and performer green rooms, rehearsals, and backstage
operations.
- Ensure professional hosting and speaker
support throughout the event.
- Where required, act as “voice of god” to
ensure timely delivery of all teams responsible for delivery of successful
summit – production, AV, wranglers, etc.
- Provide guidance to team to make rapid
alterations to event programme if any challenges arise such as last-minute
speaker unavailability or equipment issues.
- Lead on programme and implement run of
show on-site.
After the Event
- Hold debrief with the team after the
event to recommend action steps to capitalizing on the event and to
identify lessons learned.
Competencies
Core
Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and Sensitivity Regarding
Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Functional Competencies
- Strong technical knowledge and skills in
event production.
- Strong knowledge on gender equality and
women’s empowerment.
- Excellent analytical skills.
- Excellent writing, communication and
presentation skills.
- Excellent team building, communication
and management skills.
- Ability to participate effectively in a
team-based, information-sharing environment, to collaborate and cooperate
with others.
- Demonstrated capacity to perform
effectively within a multi-cultural work environment, tact and ability to
deal with confidential matters in a discreet and reliable manners.
- Proven negotiating skills and ability to
engage with high level partners.
- Ability to respond to real time changes
and challenges.
- Self-starter with an entrepreneurial and
creative spirit, ability to multi-task under pressure, and strong capacity
to work in a team as well as independently with minimal supervision to
complete tasks.
- Ability to perform a variety of tasks in
a fast-paced and pressured environment.
Required Skills And Experience
Education and Certification:
- Master’s degree or equivalent in
Business, Communications, Public relations, Marketing, Hospitality
management or related discipline.
- A first-level university degree in
combination with two additional years of qualifying experience may be
accepted in lieu of the advanced university degree.
Experience:
- At least 10 years of experience in
project management and event coordination of a wide range of high-level
advocacy or accountability events and meetings is required;
- Ability to create, plan and execute
production schedules with knowledge of technical production and equipment
requirements definition is required;
- Experience organizing events related to
gender equality is considered an asset;
- Experience organizing high-level and
high-visibility events for the UN, particularly UN Women, is considered an
asset;
- Experience coordinating graphic design
and décor standards is considered an asset;
Languages:
- Fluency in English is required.
- Knowledge of any other UN official is an
asset.
How To Apply