Job Title: Director of Grants and Contracts
Hiring Organization: Pact
World
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Date Posted: 05/09/2024
Key Responsibilities:
- Accountable
for the Strengthening Youth and Women’s Civic Participation Project’s
grants management and compliance.
- Partner
with Pact’s Washington, D.C. Grants and Contracts Team and Global Finance
Team, providing oversight and full cycle support to the granting processes
and mechanisms.
- Serve
as the liaison between Pact and grantee organizations via workplans, clear
targets, and deliverables, program and financial monitoring, and indicator
tracking.
- In
partnership with finance, program officers and technical staff, supervise
the grants staff and who work directly with each grantee to review
budgets, ensuring cost reasonability, allowability, and allocability, and
conduct regular site visits to review both programmatic and financial
processes and deliverables. Partner with grantees to improve their
financial and compliances policies and processes.
- Provide
training and capacity building on grant oversight and ensure that
monitoring and oversight is cascaded down to all levels of sub-contracted
and sub-granted organizations.
- Ensure
that sub-contracts, grants and local consultancy documents and procedures
are completed in a timely and correct manner and comply with Pact and
USAID policies, regulations, and branding requirements.
- Oversee
the full cycle of grants and procurements from solicitation, evaluation,
selection, pre-award assessment, negotiation, monitoring, and closeout.
- Maintain
operations tracker to document process for each grant or procurement
cycle; compile and organize all grant or procurement materials.
- Oversee
the correct and efficient utilization of Pact’s subaward management system
(Salesforce) and ensure proper documentation is maintained in accordance
with Pact and USAID policies.
- Supervise
a team of Grants and Contracts staff. Provide capacity development support
to team.
- Employee
complies with all company policies and procedures, including completing
all compliance training topics by the deadline to satisfy each and
receiving the corresponding acknowledgment statement that the training has
been completed.
- All
other duties as assigned.
- Basic
Requirements:
- Master’s
degree in Accounting, Finance, Business Administration or related field.
- 9+
years relevant experience or equivalent combination of education and
experience, including 5 years of management experience
Preferred
Qualifications:
- Minimum
of nine years’ experience in contracts and grants management, including
subgrants and subcontracts, including 5 years of management experience.
- Demonstrated
expert knowledge of professional management principles, theories,
practices and terminology of the laws, regulations and procedure governing
USAID financial management and contractual and procurement regulations.
- Deep
familiarity with USG and USAID rules and regulations, specifically 2 CFR
200, 2 CFR 700, and 22 CFR 228.
- Demonstrated
ability to partner successfully with team, partner/subgrantee
organizations, and other stakeholders.
- Ability
to provide training to staff and partner organizations on regulatory and
compliance matters. Previous management and supervision experience
required.
- Professional
fluency in written and spoken English and Arabic (must be able to
communicate in verbal and written form).
- Proficiency
in Microsoft Office programs, i.e., Excel, Word, PowerPoint, etc., as well
as other relevant software.