Job Purpose
The
Deputy Director, Human Resource and Administration is responsible for providing
strategic leadership, develop and implement policies on the
proper management of the Authority’s human resource and administration
functions to facilitate realization of the Authority’s mandate
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory
Responsibilities
- Guide, develops and implements human
resource strategies, policies, procedures in line with the Authority
strategic plan, labour laws, government regulations and directives to
ensure that the Authority attracts and retain skilled and qualified
employees.
- Lead in development and implementation of
remuneration, compensation, employee benefits policies, and human
resources programs within the established standards, procedures,
guidelines, policies and labour laws;
- Spearhead staff training and development,
performance management and staff appraisals for effective implementation
of the Authority mandate;
- Oversee human resources planning, optimal
staffing levels, staff recruitment and selection, staff deployment and
management of staff employment contracts;
- Oversee the provision of employee
administrative support, through maintenance of personnel records, payroll
administration, processing of staff benefits and management of retirement
benefits scheme;
- Spearhead the facilitation of good
employee and industrial relations, implementation of staff welfare
schemes, maintenance of a healthy and safe working environment, effective
management of staff disciplinary matters and handling of grievances;
- Coordinate employee related legal issues
and advise management on matters relating to management of human resource;
- Facilitate the periodic review and update
of Human Resources instruments in line with and government directives,
labour environment, statutory and regulatory requirements.
- Spearheading promotion and adoption of
technology to enhance efficiency in the management of human resource and
administration functions;
- Overseeing the monitoring, evaluation and
auditing of human resource management activities and programmes to ensure
compliance with the Human Resource policies, statutory and regulatory
requirements;
- Oversees the development and
implementation of the administration policies, procedures and regulations
for effective and efficient administrative support services in the
Authority.
- Oversee implementation of staff Codes of
Conduct;
- Oversee provision of effective records
management and archiving in the Authority
- Oversees the provision of effective and
efficient management of transport services.
- Ensures the general and life covers are
in place and there is proper management of contracts for outsourced
services by contracted service providers in compliance with Service Level
Agreements.
- Appraise the direct reports and oversees
the Annual Performance Appraisal for all staff under Human Resource
Administration.
- Provide in-put in the interpretation,
programming and mainstreaming of the constitution’s national values
and principles in the directorate and the Authority;
- Provide in-put in development and
implementation of strategies for mainstreaming and domesticating the
implementation of various cross- cutting national priorities in the
department and the Authority;
- Oversee property management including
allocation of office space, buildings, collection and review of rent in
the Authority properties;
- Provide leadership, supervision,
Coaching, mentoring training and development of the staff in the
department by ensuring an effective and motivated team;
- Oversee development, implementation and
review of work plans and budgets for the department in line with the
Authority’s strategic plan;
- Lead in the execution of a risk
management policy and framework that ensures the department has a robust
system and processes of accountability, risk management, internal
controls, and business continuity;
- Foster a corporate culture that promotes
ethical practices and good corporate citizenship within the department;
- Provide technical advise on human
resources management
- Articulate issues relating to Human
Resource & Administration in various forums in which the Authority
participates in;
- Lead in the development and
implementation of the department’s corruption prevention and
mitigation strategies;
- Spearhead provision of effective
communication between the staff of the department and between different
levels of management; and
- Draw and Manage the succession plan for
the Authority 29.Implements work design, and initiate change,
improvements
Operational
Responsibilities / Tasks
- Coordinate the day to day administrative
and operational functions of the Department;
- Provide input in the implementation
of the Authority’s projects;
- Coordinate the preparation and submission
of quarterly and annual reports;
- Collects and analyses and maintains
information, data on HR Metrics for effective planning and
decision-making.
- Approves procurement requirements such as
office furniture, stationeries and vehicles to ensure the right quality
and quantity for good and services are provided to all users.
- Approves payments of all common utility
bills for common services as provided by service providers in accordance
with the Government Procedures.
- Spearheads the repairs and maintenance of
building facilities and equipment in order to ensure a conducive work
environment for staff.
- Spearheads the provision of transport to
staff carrying out official functions to facilitate movements as and when
is required.
- Spearheads the implementation of
infrastructural development projects in the Authority
- Ensures the provision of cleaning and
maintenance of grounds and custodial services, to ensure adherence to
contractual agreements and high standards of service delivery during the
period when the contract is in force.
- Oversee the operations of records
management, property management and administration issues in the
Authority.
- Work design, and initiate change,
improvements
Job Dimensions:
Financial Responsibility
- Provide leadership in the formulation and
implementation of the department’s approved budget and procurement
and asset disposal plan.
- Approves the departments expenditure
- Cost control and cost-effective measures
in management of human and physical assets
Responsibility for Physical
Assets
- Motor vehicles
- Office Equipment (Computers, printers
copiers, scanners)
- Office Furniture
Decision Making / Job Influence
- Strategic decisions
- Managerial decisions
- Financial decisions
- Analytical decisions
- Tactical Decisions
Working Conditions
- The job holder will operate in an office
setting with numerous visits to regional offices.
- The job also involves managing diverse
workforce and various stakeholders’ interests thus leading potential
stress related to work environment over and above sitting for long
hours.
Job Competencies (Knowledge, Experience and
Attributes / Skills).
Academic qualifications
- Masters degree in any of the following
disciplines:- Human Resource Management, Human Resource Development, Human
Resource Planning, Business Administration or equivalent qualification
from a recognized institution;
- Bachelors degree in Human Resource
Management or equivalent qualification from a recognized institution; OR
Bachelors degree in Social Sciences Plus Diploma in any of the following
discipline: Human Resource Management, Human Resource Development, Industrial
Relations, Labour Relations or equivalent qualification from a recognized
institution.
Professional Qualifications /
Membership to professional bodies
- Diploma in any of the following
discipline: Human Resource Management, Human Resource Development,
Industrial Relations, Labour Relations or equivalent qualification from a
recognized institution;
- Certificate in Management Course lasting
not less than four (4) weeks from a recognized institution or its
equivalent;
- Full member to the Institute of Human
Resource Management (IHRM) in good standing and with a valid practicing
certificate.
Previous relevant work
experience required.
A
minimum period of Ten (10) years relevant work experience, four (4) years of
which should have been the level of management;
Functional Skills, Behavioral
Competencies/Attributes:
- Integrity;
- Interpersonal skills;
- Ability to manage time and prioritize
work;
- Communication Skills;
- Team work;
- Computer application skills;
- Creativity and Innovativeness;
- Analytical skills;
- Problem Solving and Decision-making
skills;
- Leadership skills.
Remuneration Package
- Gross Pay-Kshs.270,000- 379,000 Per Month
- Club Membership
- Mobile Phone Airtime
- 30 leave days per year
- Leave traveling allowance @ I/3 (third)
of the basic salary up to a maximum of Kshs.50,000.
- Gratuity at the rate of 31% of annual
basic salary
- Medical cover both in and out patient for
self, one spouse and up to four children. Current annual limits are
Out patient
- Kshs.300,000 and In-patient
Kshs.5,000,000.
- Group life cover at basic salary for 60
months.
- Work Injury Benefit Cover and Group
personal Accident Cover
How To Apply
Each
application must be accompanied by a copy of the National Identity
Card/Passport, duly Filled PPRA Formal Application Form and attach all copies
of relevant academic and professional certificates, testimonials and other
relevant supporting documents (Each copy must be self- certified that
it’s a true copy of the original).
The
Application and required documents should be scanned in PDF format as one
continuous document however if the documents are many, they can be
separated to a maximum of three PDF documents and sent by EMAIL ONLY to recruitment@ppra.go.ke
Formal
application form and details of job descriptions and specifications can be
found on the PPRA website (www.ppra.go.ke).
Applications
must be addressed to the address below and must be received on or before 5.00
p.m. on Tuesday 4th June 2024.
Director General Public
Procurement Regulatory
Authority 6th Floor, KISM
Towers, Ngong Road,
P. O. Box 58535-00200,
NAIROBI